Florist Guidelines | Newberry

Florist Guidelines

Decorations on the front staircase.

Flowers, fabric, and lights can be incorporated into decorations on the front staircase.

Download and print a copy of our Florist Guidelines.


We would request that you make a specific appointment with the Office of Events to finalize all arrangements no later than one week prior to the event. Any unusual props, decoration or equipment will then be approved by the Events Office and the Facilities Manager. You may contact the Office of Events at (312) 255-3595 to make an appointment.


Votive candles are permitted; however, no exposed flame may be used. No staples or tape are permitted. We would ask that you coordinate your set-up with the caterer.


Deliveries are to be made through the East Freight Elevator and should be coordinated with the caterer.

Clean Up

The prep room and reception area must be left as they were when you arrived. Any fresh material, garbage, and any decorations not being saved must be disposed of in plastic bags and placed in the trash compactor.  All materials you wish to keep must be removed at event end.  The Library is not responsible for any materials left overnight. Extra charges will be incurred for inadequate clean-up or damage to the facility.


Florists making a presentation at the Newberry must present the Newberry with proof of general liability insurance. Certificates of Insurance with the Newberry listed as co-insured are required for all events and must be filed 30 days prior to the event.

Damage Deposit

A damage deposit in the amount of $500 is required from any florist making a presentation at the Newberry. This deposit must be presented to the Director of Events 30 days prior to the event. The deposit will be refunded within 30 days provided the final walkthrough meets Newberry standards.