Walk Through: We would request that you make a specific appointment with the Office of Events to finalize all arrangements no later than one week prior to the event. Any unusual props, decoration or equipment will then be approved by the Events Office and the Facilities Manager.
Decorating: Votive candles are permitted, however, no exposed flame may be used. No staples or tape are permitted. We would ask that you coordinate your set up with the caterer.
Deliveries: Deliveries are to be made through the East Freight Elevator and should be coordinated with the caterer.
Clean Up: The prep room and reception area must be left as they were when you arrived. Any fresh material, garbage, and any decorations not being saved must be disposed of in plastic bags and placed in the trash compactor. If you have decorations you wish to save, you may leave them in the prep room on the first floor. They should be bagged and labeled. If this material is not picked up on the next business day after the event it will be discarded. Extra charges will be incurred for inadequate clean up or damage to the facility.
Insurance: Florists making a presentation at the Newberry Library must present the Library with proof of general liability insurance. Certificates of Insurance with the Newberry Library listed as co-insured are required for all events and must be filed 30 days prior to the event.
Damage Deposit: A damage deposit in the amount of $500.00 is required from any florist making a presentation at the Library. This deposit must be presented to the Director of Events 30 days prior to the event. The deposit will be refunded within 30 days provided the final walkthrough meets Library standards.