Employment Opportunities

General Employment Information

Current Job Opportunities

Part time

• No Available Positions at this time

Full time

•  Annual Giving Manager

General Internship Information

Current Internship Opportunities

• Internship - Library Services
• Internship - Research and Education
• Internship - Graphic Design
• Internship - Public Relations/Events

General Employment Information

Welcome to the Newberry Library's Employment Opportunities page. Positions for which the Newberry Library is currently accepting applications are always listed on this webpage. You are encouraged to browse our listings, which are updated approximately every two weeks.

If you are interested in specific employment opportunities at the Newberry, please send a résumé and cover letter indicating your interest in the specific vacancy to Human Resources at hr@newberry.org. In addition to accepting résumés for vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry.  General inquiries should include a preference of position, department and hours (part-time or full-time) and should be sent to the address listed below. Résumés are kept on file for six months. If a position for which you are qualified becomes available while your résumé is on file, someone will contact you. We thank you for your interest in employment opportunities at the Newberry Library.

General résumés may be sent to:

Human Resources Manager
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324
E-mail: hr@newberry.org
Fax: (312) 255-3509

THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER

__________________________________________________________________________________________

Annual Giving Manager

SUMMARY:    

The Annual Giving Manager is primarily responsible for managing the direct mail and online solicitation and stewardship of unrestricted gifts for the Annual Fund. The position will be key to achieving the Newberry’s goal of growing the Annual Fund substantially beyond its current level of $1.35 million as part of a comprehensive campaign. Reporting to and supporting the Director of Annual Giving, this individual will be part of a small but dynamic Development team and will work with Library staff as well as interact directly with donors.

 RESPONSIBILITIES:         

• Work with the Director of Annual Giving to strategize and codify plans for direct mail and on-line solicitation campaigns; 
• Implement and track results of the campaigns, including generating and segmenting mailing lists, producing and customizing solicitation letters and on-line messages, and managing appeals in Raiser’s Edge;
• Facilitate the relationship with the mail house for Annual Fund mailings, including providing vendor with text with variable data, solicitation package design, and mailing lists from database after proofing in-house, and working with vendor to track quantities of materials, review and approve live data setups, confirm delivery dates and obtain vendor invoices for approval and payment;
• Draft acknowledgement letters and Annual Fund grant proposals, working with the Director of Annual Giving;
• Develop strategy in conjunction with the Director of Annual Giving to significantly expand and enhance on-line communications and solicitations;    
• Provide staff support for volunteer fundraising committees, including coordinating calendars, taking minutes, and preparing meeting materials;
• Ensure effective and efficient benefit fulfillment for Annual Fund donors at all levels, including updating and maintaining donor recognition plaques and Annual Report listings;
• Assist with planning and execution of donor stewardship and cultivation events;
• Maintain the highest standards of professional and ethical conduct;
• Continually develop expertise through active involvement with professional associations and by attending relevant seminars and professional development classes;
• Understand and adhere to established ethical standards related to the procurement and use of prospect and donor information;
• Represent the Development Office at Library events;
• Other projects and activities needed for the achievement of institutional and departmental goals.

 QUALIFICATIONS:

• Bachelor’s degree or equivalent;
• 3+ years experience working with a successful Annual Fund program;
• Knowledge of fundraising best practices;
• Superior organizational skills and attention to detail;
• Excellent writing skills;
• Proven ability to manage multiple priorities and work well under pressure to meet deadlines without sacrificing accuracy;
• Expertise with Microsoft Office software applications, especially Excel and Word
• Experience with The Raiser’s Edge software strongly preferred;
• Ability to work collaboratively and cooperatively with colleagues and donors.
• Ability to work evenings and weekend hours as needed

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  General Internship Information

A Newberry Library internship offers a challenging supplement to the educational experience of undergraduate and graduate students interested in library science, history and the humanities. Internships may last from one month to one year requiring an average of seven to twenty flexible hours per week. Although these opportunities are unpaid (unless stated otherwise), many interns will earn academic credit for their Newberry experience. Internship applications are accepted year-round. Please include a résumé with a cover letter detailing the following information:   

• What type of internship you are interested in and what you hope to gain out of your experience at the Newberry Library
• Your availability, specifying term (summer, fall, spring), number of hours per week, etc.
• If your current academic program offers credit for internships, please include program requirements

   Questions regarding the internships should be directed to the contact name listed on each posting.

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 LIBRARY INTERNSHIPS

DEPARTMENT: Reader Services

SUMMARY: The following opportunities are available for students seeking experience in a research library. The Library Intern will be assigned to projects in different areas of specialization as described below.

 QUALIFICATIONS: Two years of college with strong interest in the humanities preferred. Library work experience desirable. Ability to maintain close attention to detail.

SALARY:
These internships are unpaid. Course credit may be available.

LOCAL AND FAMILY HISTORY INTERN

Working with the Curator of Local and Family History, interns will gain experience in collection development, reference, and outreach by checking Newberry holdings against dealer/publisher catalogs and published bibliographies, answering reference correspondence, and creating pathfinders. Send cover letter and résumé to Curator of Local and Family History, The Newberry Library, 60 West Walton Street, Chicago, IL 60610. Email - rutherfordm@newberry.org

 LOCAL AND FAMILY HISTORY POLISH-LANGUAGE PROJECT INTERN

Working with the Curator of Local and Family History, interns help arrange and describe Polish-language materials and assist in other historical reference work. Requires reading knowledge of Polish. Send cover letter and résumé to Curator of Local and Family History, The Newberry Library, 60 West Walton Street, Chicago, IL 60610.  Email - rutherfordm@newberry.org

 MAPS INTERN

Volunteers and interns will work with the Library's collection of antiquarian maps to create original records for the Newberry Library Cartographic Catalog (NLCC). Interest in history, geography and maps, and familiarity with spreadsheet or bibliographic programs desirable but not neccessary. Send cover letter and résumé to Patrick Morris, Map Cataloger and Reference Librarian, The Newberry Library, 60 West Walton Street, Chicago, IL 60610. Fax (312) 255-3646.

 PHOTODUPLICATION INTERN

Interns, supervised by the Photoduplication Manager, will work closely with the library's photographer to produce and catalog copy-stand photography of images in the Newberry's collections. Some knowledge of photographic and darkroom techniques desirable but not required. Send cover letter and résumé to John Powell, Photoduplication Manager, The Newberry Library, 60 West Walton Street, Chicago, IL 60610. Fax (312) 255-3513.

 THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER

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  GRAPHIC DESIGN INTERNSHIP

DEPARTMENT: Marketing and Communications

RESPONSIBILITIES: Reporting to the Graphic Designer, the graphic design intern will assist in producing a variety of promotional materials, including postcards, newsletters, posters, brochures, invitations, and other communication pieces related to the promotion and positioning of the Library, in addition to any other tasks or activities required for achievement of departmental goals. The graphic design intern can expect to complete the internship with an improved working knowledge of image correction in Photoshop; managing multi-page publications in InDesign; working with printers and other vendors on small- to medium-scale projects; and image research with access to one of the world's leading collections in the humanities and the history of Western Europe and the Americas.

QUALIFICATIONS:

•  Pursing a degree in graphic design, visual arts, or related field;
• Knowledge of the principles of typography and graphic design;
• Ability to work within tight deadlines;
• Ability to work on multiple projects simultaneously;
• Advanced knowledge of industry-leading desktop publishing and design software, including InDesign CS, Photoshop CS, and Illustrator CS;
• Strong verbal and written communication skills;
• Web and interactive design experience a plus.

SCHEDULE: Part-time, 10 hours/week, Monday through Friday. Schedule is somewhat flexible.

SALARY: Unpaid internship, course credit may be available at college's discretion. $100/month travel stipend.

Send cover letter and résumé to Dakota Brown, Graphic Designer, The Newberry Library, 60 West Walton St., Chicago, IL 60610. Email: brownd@newberry.org.

THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER

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 PUBLIC RELATIONS/EVENTS INTERN

DEPARTMENT: Marketing

SUMMARY: Under the direction of the Director of Public Relations and Communications and the Associate Director of Development Events, the intern will assist with public relations and event coordination. The student will perform various duties to promote and coordinate all of our summer events and programs, including the Library's 23^rd Annual Book Fair. Worker must be flexible, friendly and professional.

RESPONSIBILITIES:

• Create and execute marketing plans for Newberry promotional materials.
• Assist with event coordination (i.e. invitation mailings, RSVP lists, and helping out at the events, some of which are in the evening or on a Saturday).
• Write copy for external and internal newsletters
• Proof and distribute media alerts and press releases for the Newberry Library.
• Assist with coordination of media interviews.
• Archive materials from past events.

QUALIFICATIONS: Bachelor's degree in progress. Ability to work independently; strong written and verbal communication skills; keen eye for detail.

SCHEDULE: 10-15 hours a week, May - August, could be extended. Some hours may be worked from home.

SALARY: This is a credit / experience internship and is unpaid.

Send cover letter and résumé to Heather Malec, Director of Public Relations and Communications, The Newberry Library, 60 West Walton St., Chicago, IL 60610. Email: malech@newberry.org.

THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER

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Annual Giving Manager

SUMMARY:    

The Annual Giving Manager is primarily responsible for managing the direct mail and online solicitation and stewardship of unrestricted gifts for the Annual Fund. The position will be key to achieving the Newberry’s goal of growing the Annual Fund substantially beyond its current level of $1.35 million as part of a comprehensive campaign. Reporting to and supporting the Director of Annual Giving, this individual will be part of a small but dynamic Development team and will work with Library staff as well as interact directly with donors. 

RESPONSIBILITIES:         

• Play a key role in ensuring that the overall fundraising goals of the Library are achieved each year;
•  Work with the Director of Annual Giving to strategize and codify plans for direct mail and on-line solicitation campaigns; 
•   Implement and track results of the campaigns, including generating and segmenting mailing lists, producing and customizing solicitation letters and on-line messages, and managing appeals in Raiser’s Edge;
•  Facilitate the relationship with the mail house for Annual Fund mailings, including providing vendor with text with variable data, solicitation package design, and mailing lists from database after proofing in-house, and working with vendor to track quantities of materials, review and approve live data setups, confirm delivery dates and obtain vendor invoices for approval and payment;
•  Draft acknowledgement letters and Annual Fund grant proposals, working with the Director of Annual Giving;
•  Develop strategy in conjunction with the Director of Annual Giving to significantly expand and enhance on-line communications and solicitations;    
•  Provide staff support for volunteer fundraising committees, including coordinating calendars, taking minutes, and preparing meeting materials;
•  Ensure effective and efficient benefit fulfillment for Annual Fund donors at all levels, including updating and maintaining donor recognition plaques and Annual Report listings;
•  Assist with planning and execution of donor stewardship and cultivation events;
•  Maintain the highest standards of professional and ethical conduct;
•  Continually develop expertise through active involvement with professional associations and by attending relevant seminars and professional development classes;
•  Understand and adhere to established ethical standards related to the procurement and use of prospect and donor information;
•  Represent the Development Office at Library events;
• Other projects and activities needed for the achievement of institutional and departmental goals. 

 QUALIFICATIONS:

• Bachelor’s degree or equivalent;
• 3+ years experience working with a successful Annual Fund program;
•  Knowledge of fundraising best practices; 
•  Superior organizational skills and attention to detail;
•  Excellent writing skills;
•  Proven ability to manage multiple priorities and work well under pressure to meet deadlines without sacrificing accuracy;
•   Expertise with Microsoft Office software applications, especially Excel and Word
•  Experience with The Raiser’s Edge software strongly preferred;
•  Ability to work collaboratively and cooperatively with colleagues and donors.
•  Ability to work evenings and weekend hours as needed

  Back to Jobs List