Employment | Newberry


Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Conservation Services Assistant - Part-time

Newberry Mellon Major Projects Fellow

NEH Programs Intern - 4 1/2 months

Postdoctoral Scholar in Italian Paleography

Public Engagement Intern - 4 months

Postdoctoral Scholar in Italian Paleography

Department: Center for Renaissance Studies

Summary: Reporting to the Director of the Center for Renaissance Studies, the Postdoctoral Scholar will assist with preparing materials for inclusion in an online handbook for Italian paleography, 1300-1700.


  • Assisting with the selection of original source documents for inclusion in the site;
  • Preparing database entries for them;
  • Drafting reference resources;
  • Translating manuscripts and secondary sources into English;
  • Encoding the documents and reference resources.


  • PhD in field relating to Italian medieval and/or early modern studies (e.g., history, art history, philosophy, literature);
  • Exceptional writing and editing skills in English;
  • Fluent reading knowledge of Italian in its modern and early forms;
  • Experience with archival research in Italy;
  • Coursework in paleography in early modern Italian;
  • Familiarity with Access database and TEI encoding knowledge preferred (or ability to learn new applications quickly).

Schedule: Two-year full-time, grant-funded, exempt position; 35 hours a week, Monday- Friday.

Benefits: First year - health, dental, vision and group life insurance; fifteen vacation days, two personal days and paid holidays. After one year of service - twenty vacation days, long term disability, long term care, and retirement plan available.

Date Posted: January 3, 2017

Date Available: August 1, 2017

Application Deadline: Priority given to applications received by 2/28/17. Review will begin 3/1/2017 and applications will be accepted until the position is filled.

Application materials should include cover letter, cv, and contact information for three references and should be sent via email to hr@newberry.org.

Newberry Mellon Major Projects Fellow

Department: Exhibitions and Major Projects

Term: September 5, 2017 to August 30, 2018, with possible extension for a second year

Summary: The Newberry Mellon Major Projects Fellow will participate in the planning and preparation for the library’s major scholarly initiative framed to respond to the question What is the Midwest? The initiative will include gallery and online exhibitions, additional digital resources, and programs for scholars, students, and the public. This project will draw upon the Newberry collection for a multidisciplinary exploration the past, present, and future of the American Midwest in economic, geographic, and cultural terms. The gallery exhibition will be mounted in the fall of 2019. The project programs will take place during the 2018-19 and 2019-20 academic years. The fellow will report to the Director of Exhibitions and Major Projects.


  • For the gallery and digital exhibitions: collaborate with members of the project team (comprising Newberry staff members and outside scholars) in framing and refining exhibition categories; identify preliminary selections, research specific items in the collection for inclusion; translate as needed; assist with label writing, planning, and administration;
  • For the related digital resources: collaborate with the scholarly advisors, Digital Initiatives and Services staff, Information Technology staff, Communications staff, and other library staff members in conceptualizing, designing and implementing the digital humanities components of the project, which may include blog posts, podcasts, videos, interactive timelines and maps, outreach through social media, and crowd-sourced programs; identify preliminary selections, research specific items in the collection for inclusion, assist with researching and writing textual components, as well as with planning and administration;
  • Assist project team in conceptualizing and planning public and scholarly programs;
  • Carry out other assignments as needed to achieve departmental goals;
  • Provide assistance to other Newberry Library departments and initiatives, including but not limited to Collections and Library Services, Research and Academic Programs, Development, and Communications projects.


  • PhD in a humanities field, with a research focus on the American Midwest; strong preference for specialization in an area other than Chicago;
  • Experience in digital humanities and using primary source materials in research preferred;
  • Familiarity with Microsoft Office suite, Scalar, and project management software preferred;
  • Demonstrated excellent oral and written communications skills and ability to interact and collaborate with diverse constituencies required.

Schedule: One-year full-time, grant-funded, exempt position. 35 hours/week, Monday through Friday with occasional evenings and weekends for special events.

Benefits: Group health, dental, vision and life insurance; fifteen vacation days, two personal days and paid holidays.

Date Posted: January 31, 2017

Date Available: September 5, 2017

Application Deadline: Review of applications will begin April 1, 2017 and will continue until the position is filled.

Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references and should be sent via email to hr@newberry.org.

Public Engagement Intern - 4 months

Department: Public Engagement

Summary: The Department of Public Engagement invites graduate students to apply for an immersive experience in public humanities programming. This paid internship provides exposure to, and hands-on experience with, the day-to-day operations of planning, organizing, promoting, and carrying out events in our Public Programs and Professional Development Programs for Teachers divisions. As time permits, the intern will also assist with organizing and archiving records and materials from past programs.


  • The intern will collaborate with staff on a number of events, with special responsibility for the following projects:
    • Make Music Chicago, June 21
    • “The Principles of America’s Founding,” a summer intensive program for teachers, July 17-21
    • Bughouse Square Debates, July 29
  • The intern will assist with all aspects of planning and implementing high-quality public humanities events


  • Must be a current student in a graduate program in a humanities or humanistic social sciences discipline; students in public history or museum studies programs are especially encouraged to apply.
  • Strong organizational skills and the ability to work independently.
  • Excellent oral and written communication skills.
  • Competence with Microsoft Office programs.
  • Project management training or experience preferred.

Schedule: This is a four month paid internship. Internship will begin part-time in April and May working approximately 10-15 hours a week, days and hours flexible except some evenings and Saturdays required for scheduled programs. Internship will move to full-time in June and July, 35 hours a week, generally Monday through Friday, with some evenings and Saturdays required for scheduled programs.

NEH Programs Intern - 4 1/2 months

Summary: The Newberry seeks a paid Intern to help in the administration of two summer programs funded by the National Endowment for the Humanities. These programs are “Making Modernism: Literature and Culture in Twentieth-Century Chicago, 1893-1955,” directed by Liesl Olson (June 12 – July 7); and “Bridging National Borders in North America,” directed by Ben Johnson (July 10 – August 4). Working in the Department of Research and Academic Programs, the Intern will help to organize and facilitate the application process; construct websites (wordpress) for each program; organize readings lists and bibliographies; coordinate travel, accommodations, and reimbursements for visiting scholars; respond to queries and emails about the programs; and be “on-hand” during the 4-week run of each program.


Under the supervision of the Program Directors, the Intern will work on the following projects:

  • Communicating with program applicants on acceptance or rejection; organizing paperwork for accepted applicants; constructing participant rosters;
  • Building password protected sites to post readings and other information about the programs, including policies of the Newberry, and information about Chicago (housing, transportation, restaurants, etc.);
  • Organizing participant folders, name tags, carrels, and reserve reading lists;
  • Being on-hand for coffee set-up, lunch orders, and one day of bus travel during the programs;
  • Responding to the needs of the institute during the 4-week run of each.


  • Effective oral and written communication skills;
  • Ability to work independently and in group settings;
  • Competence with computer applications required;
  • Academic focus on twentieth-century literary studies or twentieth-century United States history preferred. This position is ideal for an individual seeking experience in an alternative academic institution, or exploring the possibilities of archival work.

Schedule: This is a 4 1/2 month paid internship. Part-time from March 15 - June 2 (20 hours per week); Full-time June 5 - August 4 (35 hours per week).

Conservation Services Assistant - Part-time

Department: Conservation Services

Summary: Reporting to the Director of Conservation Services, the Conservation Assistant provides clerical and administrative support for the Department of Conservation Services, organizes departmental projects, and tracks lab workflow.


Essential Duties:

  • Records and tracks material entering and leaving the lab for treatment using Aeon circulation system and MS Access database;
  • Inventories and orders expendable lab supplies and coordinates repair of lab equipment;
  • Works with Reader Services staff and Conservators staff to identify General and Special Collections materials in need of conservation treatment or rehousing, delivering identified materials to and from the Conservation Lab;
  • Compiles treatment statistics for general and special collections workflow;
  • Collects environmental data and produces reports using eclimateNotebook software;
  • Participates in pest monitoring and inspections for incoming collections;
  • Shares departmental activities through the library’s social media channels;
  • Performs general clerical duties such as mail, payroll, and filing.

Other duties:

  • Assists with workflow coordination and training of volunteers and interns;
  • Assists with disaster recovery;
  • May perform some basic conservation treatments such as rehousing and mending;
  • Performs other tasks or activities to enable achievement of departmental goals.


  • Bachelor’s degree required;
  • Excellent computer and software skills including MS Word, Excel, and Access;
  • Experience using a variety of social media;
  • Experience working with library and/or archival materials;
  • Ability to confidently use an online library catalog;
  • Excellent attention to detail and manual dexterity;
  • Ability to work independently and as part of a team;
  • Previous library or conservation experience preferred.

Schedule: Part-time, 20 hours per week, non-exempt position.

Date Posted: February 13, 2017

Date Available: Immediately