Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Donor Relations and Research Coordinator

President and Librarian

Program Assistant (Part-Time)

Webmaster

Webmaster

Department: Information Technology

Summary: The Webmaster will administer and maintain the infrastructure of all Newberry websites. This will include management of content, information architecture, and software updates. The Webmaster will also oversee the creation of new web services and the incorporation of new technologies, provide training in the use of the Content Management System, and work with others to coordinate and develop web content on a variety of hosted sites.

Responsibilities:

  • Work with the Director of IT to maintain the web services infrastructure;
  • Research, develop, and maintain partnerships with contractors and vendors for the hosting and development of Newberry web content;
  • Consider and make recommendations about website innovations and work with other staff, institutional partners, and web services vendors to implement changes;
  • Consult in the selection of and best practices for web-based software and services;
  • Work with the Director of Digital Initiatives and Services on the development of content and web services on externally hosted sites;
  • Work with Director of Digital Initiatives and Services, archivists, and senior staff to sustain web resources through maintenance, archiving, and decommissioning;
  • Coordinate the integration of Newberry web resources and promote standards representing institution-wide perspectives and goals;
  • Administer access to web resources, monitor content and branding, and train Newberry staff in the editing process;
  • Assist the Director of Communications and Editorial Services in the use of Newberry social media sites to meet general communications objectives;
  • Assist staff in the development of website proposals.

Qualifications:

  • BA in IT related field or equivalent experience;
  • Quick thinking, attention to detail, and a willingness to learn;
  • Professional attitude and clear communication skills;
  • Strong interpersonal skills with the ability to work with a wide range of staff;
  • Initiative to create and manage tasks and projects in a timely fashion;
  • Basic social media and information architecture experience;
  • Web development experience using HTML, CSS, and Javascript;
  • Experience with Drupal strongly preferred;
  • Familiarity with web technologies such as IIS, Apache, MySQL, Omeka, and/or Scalar a plus.

Schedule: Full-time, Exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: July 3, 2018

Date Available: Immediately

Part-Time Program Assistant

Department: Smith Center for the History of Cartography

Summary: Reporting to the Director of the Smith Center, the Program Assistant is responsible for general communications, editorial, and administrative support for the Center.

Responsibilities:

  • Providing communications, public relations, editorial and administrative support for the Smith Center;
    Specific responsibilities vary and will include:
  • Edit, manage, and distribute the Center’s newsletter Mapline, working in collaboration with the co-publisher, the Chicago Map Society;
  • Manage Chicago Map Society meetings and communications;
  • Administer center programs, which include workshops, summer seminars and institutes, lectures, publications, and public programs;
  • Maintain the Center’s databases, mailing lists, and web pages;
  • Provide information to the public and other constituencies regarding the Smith Center and its programs;
  • Perform research and editorial tasks, as needed, in support of grant and other center projects;
  • Perform other tasks or activities as needed for the achievement of departmental goals.

Qualifications:

  • Bachelor’s degree with a humanities background required;
  • Strong writing and editing skills;
  • Professional demeanor and telephone manner; Familiarity with InDesign, Drupal, Photoshop, and Omeka preferred;
  • Strong computer hardware and software skills, including experience with Microsoft Office (Word, Excel, Access) programs and ability to learn new applications quickly;
  • Excellent attention to detail and accuracy;
  • Ability to work independently and in a team, take initiative, organize, and prioritize work;
  • Ability to cope with interruptions and juggle multiple tasks;
  • Discretion in handling confidential materials.

Schedule: Part-time, non-exempt position; 20 hours/week. Schedule to be determined with manager. Occasional early morning and evening hours and Saturdays as required for programs.

Date Posted: October 16, 2018

Date Available: Immediately

President and Librarian

Summary: The President serves as the institution’s Chief Executive Officer and Librarian. Working with and reporting to the Board of Trustees, the President drives the formulation of the Library’s vision, goals, and direction. He or she values serious scholarship and intellectual thought, and is able to articulate a compelling vision for the future of a collections-based research library that desires to expand its impact broadly throughout the Chicago community and beyond. The President is a successful leader, accustomed to setting a tone of collaboration and managing a strong professional team. He or she projects energy and enthusiasm–qualities necessary to extend the Library’s reach, resources, and position among the cultural institutions of Chicago.

Expectations and Responsibilities:

The new President will:

  • Serve as the chief steward of the Newberry’s world-renowned collections, working with staff and donors to enhance support for collection development, usage, conservation, and accessibility;
  • Champion the Newberry both nationally and in Chicago; be a highly visible and articulate spokesperson for the institution, serving as a powerful voice for the humanities;
  • Provide leadership for strong fundraising initiatives including capital investment, endowment growth, annual operating support, and special projects; participate actively with the staff on key fundraising initiatives;
  • Cultivate relationships that will continue to increase the Newberry’s profile and stature; maintain close relationships with library, academic, and cultural communities; deepen relationships with elected officials, civic leaders, and media in order to grow support for the institution;
  • Maintain a comprehensive grasp of the budget and other key financial metrics to ensure that finances are managed prudently;
  • Spearhead initiatives to review the Library’s technology needs including day-to-day operations, website, and digitization, and ensure timely execution of recommendations;
  • Partner with the Board to recruit and engage a strong, diverse, and committed Board of Trustees representative of the community it serves; increase diversity of staff and audiences;
  • Manage, motivate, empower, and evaluate staff, maintaining a productive, supportive, and collaborative working environment; attract and retain employees of high quality.

Ideal Experience:

The President will bring:

  • A record as an inspirational leader able to articulate a mission with conviction and clarity; capable of building support among both internal and external constituencies;
  • Evidence of visionary leadership and management in the academic, nonprofit, or business sectors; recognized experience and expertise that relate to the mission and operations of the Newberry;
  • Proven success in raising funds, as well as cultivating and soliciting new donors;
  • Good business acumen; the ability to apply management experience to the institution’s practices; ability to build new relationships and collaborations as a way to leverage assets and expand reach;
  • Experience working with a Board;
  • Experience with cultural heritage institutions;
  • The capability to balance respect for a distinguished history and traditional practices with the need for creativity, innovation, and growth;
  • Skill as an articulate and persuasive communicator in both spoken and written expression to a variety of audiences;
  • An advanced degree, with a humanities PhD preferred.

Personal Characteristics:

The new President will be a dynamic leader with:

  • A passion for the Newberry’s mission and an appreciation for the humanities and intellectual pursuits;
  • The ability to create and respond to new opportunities;
  • An inclusive style with respect to empowering the staff and engaging the Board;
  • A commitment to diversity;
  • Excellent problem-solving skills;
  • A persuasive, motivating management style; the ability to achieve consensus and make decisions while respecting the need for transparency; the ability to be firm, fair, and flexible as needed;
  • An eagerness to devote considerable time to raising financial resources;
  • Ethical values that impart stability, trust, integrity, and common sense; the ability to motivate others;
  • A high level of comfort in the academic, business, and cultural environments.

Date Available: July 1, 2019

Applications, including cover letters and résumés, and nominations should be sent to the attention of Susan Meade and Jane Donaldson at Newberry@PhillipsOppenheim.com.

Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Department:D’Arcy McNickle Center for American Indian and Indigenous Studies

Summary: The Director of the D’Arcy McNickle Center for American Indian and Indigenous Studies leads a research center designed to promote research, scholarship, and teaching in American Indian and Indigenous Studies, with particular emphasis on areas relating to the collection of the Newberry Library. The position includes leadership of the Newberry Consortium in American Indian Studies (NCAIS) and an expectation of outreach to Chicago’s American Indian communities. The Director of the McNickle Center reports to the Vice President for Research and Academic Programs.

Responsibilities:

  • Plan, secure funding for, and implement research and educational programs that promote research, scholarship, and public events in American Indian and Indigenous studies, with particular emphasis on areas relating to the Newberry’s collection;
  • Direct the Newberry Consortium in American Indian Studies, including production of seminars, workshops, and meetings for consortium members;
  • Maintain close and effective relationships between the McNickle Center and scholarly communities locally, regionally, and nationally;
  • Maintain active and ongoing involvement with Chicago’s American Indian Community and with other Indigenous communities in North America;
  • Oversee budgets;
  • Manage a center staff assembled on a per project basis to implement grant-funded and consortium programs;
  • Participate in the intellectual life of the Newberry;
  • Collaborate with other Newberry departments and divisions to maintain the center’s participation in library activities and events;
  • Perform all other tasks or activities as necessary for the achievement of departmental and institutional goals.

Qualifications:

  • PhD in American Indian and Indigenous studies, or a related field, required;
  • Entrepreneurial and administrative capacity;
  • Ability to collaborate with scholars, librarians, teachers, the general public, and other cultural institutions, and to represent the library in various settings.
  • A record of teaching, published scholarship, and administrative experience is preferred.

Schedule: Full-time, Exempt position, Monday through Friday, occasional evenings and weekends for special events. Travel to NCAIS institutions and major conferences is expected.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: November 1, 2018. Applications accepted through January 5, 2019

Date Available: August 2019

The Newberry Library recognizes that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presences in Chicago.

Email cover letter, cv, short (chapter or article length) writing sample, and contact information for three references to the Director of Human Resources at hr@newrry.org. Applicants should indicate their start date availability in the cover letter.

Donor Relations and Research Coordinator

Department: Development

Summary: Reporting to the Director of Individual Giving, the Donor Relations and Research Coordinator serves as the chief prospect researcher and provides administrative support for all aspects of the Newberry’s fundraising efforts. In addition, the Donor Relations and Research Coordinator implements and oversees a stewardship program for donors in conjunction with the Director of Individual Giving.

Responsibilities:

Stewardship and Donor Relations

  • Oversee recognition and stewardship processes for all donors;
  • Manage the Annual Report and donor signage process, ensuring all donors are recognized appropriately and correctly;
  • Serve as donor liaison for benefit fulfillment, including registering donors for Adult Education Seminars, ensuring the Rosenberg Bookshop is stocked with recognition gifts, and proofing invitation lists for donor events;
  • Oversee the Development webpages, and ensure that the information therein is accurate and up-to-date;
  • Draft and deploy a quarterly stewardship email;
  • Engage non-Development staff in thank-you letter writing and other stewardship activities for donors;
  • Work across the institution to incorporate Development messaging into all Newberry activities;
  • Produce and edit gift acknowledgment letters for all donors;
  • Serve as a back-up for the gift entry process;
  • Assist with special events as needed.

Prospect Research and Relationship Management

  • Research individual, foundation, and corporate prospects for both the Annual Fund and restricted giving. Maintain research templates and work with Development staff to research and identify potential donors based on the needs of their areas and institutional priorities;
  • Assist in identifying prospects, including patrons currently affiliated with the Newberry, and help assess giving capacity, potential areas of interest, and likelihood for giving in all areas of needed support;
  • Regularly cross-reference comparable institutions’ donor lists and advise appropriate staff;
  • Assist staff with tracking donor actions and ensure all solicitation tracking is up to date within Raiser’s Edge;
  • Research and create profiles for all new event attendees and record in Raiser’s Edge all post-event feedback and new information;
  • Develop agendas and lead regular meetings with fundraising officers to discuss relationship management;
  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree required, with a humanities background preferred;
  • Strong computer skills, including experience working with relational database software and ability to learn new applications quickly;
  • Strong written and verbal communication skills;
  • Proven ability to efficiently complete investigative research and communicate findings appropriately;
  • Ability to meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Demonstrated initiative and capacity for working both independently and collaboratively as a team member;
  • Previous experience in administrative support and/or nonprofit fundraising preferred;
  • Raiser’s Edge experience preferred.

Schedule: Full-time, 35 hours/week, Monday through Friday, with occasional early mornings and evenings required. Non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days and paid holidays annually; long-term disability, long-term care, and retirement plan match available after one year of service.

Date Posted: November 6, 2018

Date Available: Immediately