Employment | Newberry


Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Director of Major and Planned Giving

Program Manager, Operations

Director of Major and Planned Giving

Department: Development

Summary: Reporting to the Vice President for Development, the Director of Major and Planned Giving builds a program to secure major and planned gifts from individuals to the Newberry Library. The Director will support successful current fundraising efforts, will work to increase their productivity, and will develop new fundraising strategies and initiatives on an ongoing basis.


  • Play a key role in ensuring that the overall fundraising goals of the Library are achieved each year;
  • Plan and implement a comprehensive program to secure increased major and deferred gifts from individuals in the first year and increase support from the program each year thereafter; and increase the membership of the Blatchford Society and the Society of Collectors;
  • Serve as the relationship manager for a portfolio of active individual prospects and donors. Develop and implement individualized cultivation, solicitation, and stewardship plans. Meet with donors and prospects weekly. Make solicitations; write proposals and stewardship reports;
  • Involve Newberry’s President, Vice President for Development, and other senior staff, Trustees and other staff in the cultivation, solicitation, and stewardship of donors, and actively support their involvement;
  • Develop and implement a planned giving marketing plan including direct marketing and cultivation programs and events;
  • Serve as the Development staff liaison to the Society of Collectors, as well as the Collections Steering Committee. Marshal, guide, and support their efforts to grow funds available for collection acquisitions;
  • Manage the growth and stewardship of the Heritage and Genealogical Society;
  • Create and manage a regional giving plan to include key Midwest constituencies;
  • Write and send out Society of Collectors solicitation and acknowledgment letters, track membership, handle all communications with members, and plan three events per year;
  • Identify and cultivate prospective Blatchford Society members and manage all stewardship activities for planned giving donors, including planning the annual Blatchford Society luncheon program;
  • Track and serve as the contact person for executors of realized estate gifts;
  • Initiate and manage all communications with Blatchford Society members;
  • Ensure that restricted gifts from individuals are properly acknowledged;
  • Think cross-functionally to identify prospects and opportunities for major gifts, planned giving, corporate/foundation support, etc.;
  • Strive to maximize the capacity, productivity, and cost effectiveness of all fundraising efforts;
  • Maintain the highest standards of professional and ethical conduct;
  • Continually develop expertise through active involvement with professional associations and by attending relevant seminars and professional development classes;
  • Represent the Development Office at Library events;
  • Engage in all other projects and activities needed for the achievement of departmental goals.


  • A self-starter with exemplary communication, writing, and interpersonal skills;
  • Substantial fundraising experience (five or more years preferred) with a track record of achieving fundraising goals;
  • Demonstrated ability to work on several projects concurrently while achieving results;
  • Bachelor’s degree or equivalent experience;
  • Excellent organizational and analytical skills;
  • Proficiency with Microsoft Office;
  • Knowledge of The Raiser’s Edge fundraising software a plus.

Schedule: Full-time, exempt position; evening and weekend hours as needed to achieve goals and attend Library events.

Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: February 2, 2018

Date Available: February 26, 2018

Program Manager, Operations

Department: Center for Renaissance Studies


  • Organize and contribute ideas for agenda of programs, including graduate programs, lectures, seminars, symposia, conferences, summer institutes, and committee meetings; schedule and administer programs, including setting logistics and overseeing program setup;
  • Manage proposal or selection process for programs; serve on selection committees; serve as main point of contact with committee and consortium members;
  • Prepare, send, and track speaker contracts; make travel and hotel arrangements;
  • Administer MS Access accounting databases; develop annual budgets for review; reconcile monthly financial records for all funds; track expenses budget-to-actual;
  • Prepare invoices for annual consortium dues; contact school reps about past-due payments; track revenue budget-to-actual;
  • Process all reimbursement requests; record payments in database; scan and digitally archive original receipts;
  • Conduct research and prepare supporting materials (budgets, appendices) for grant proposals and reports;
  • Proofread and assist with publicity and social media content;
  • Assist with organizing and monitoring collection presentations and class visits, as needed;
  • Perform research and editing projects and serve on library committees as assigned;
  • Perform all other tasks or activities as needed to achieve Center and library goals.


  • Bachelor’s degree required; master’s degree or PhD preferred, especially in a field related to medieval, Renaissance, or early modern studies;
  • Exceptional written and oral communications skills, including public speaking;
  • Experience using relational database software, preferably MS Access, or demonstrated ability to learn new software quickly;
  • Experience with accounting and financial recordkeeping;
  • Strong organizational skills and attention to detail;
  • Ability to work on multiple projects simultaneously.

Schedule: Full-time, 35 hours a week, including some early mornings and evenings. Generally Monday through Friday; Tuesday through Saturday when Saturday programs are scheduled. Non-exempt position.

Benefits: First year – health, dental, vision and group life insurance, ten vacation days, two personal days and paid holidays. After one year of service – fifteen vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: February 6, 2018

Date Available: March 12, 2018

Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Department: D’Arcy McNickle Center for American Indian and Indigenous Studies

Summary: The Director of the Newberry Library’s D’Arcy McNickle Center for American Indian and Indigenous Studies leads a center designed to promote research, scholarship, teaching, and programming in American Indian and Indigenous Studies, with particular emphasis on areas relating to the collections of the Newberry. A central task of the director is leadership of the Newberry Consortium in American Indian Studies (NCAIS), which brings together students and faculty from U.S. and Canadian universities with an interest in Indigenous studies, to participate in intensive workshops, seminars, conferences, and other programming.

Context: The McNickle Center was founded at the Newberry in 1972 to foster work by scholars of all backgrounds intended to reframe Indigenous histories and to support Indigenous peoples writing and telling their own histories, from their own perspectives. The Newberry is located in the traditional lands of the Potawatomi and in a city that includes a vibrant and diverse Indigenous/American Indian community. The Library holds one of the strongest collections on Native Americans in the world, including material on Native American archaeology, art, ethnology, history, and language, as well as on the history of contact between Indigenous peoples and Europeans. Directing the McNickle Center and leading NCAIS means joining an engaged community of scholars, fellows, local Native American residents, and numerous loyal alumni who have made use of the Newberry’s collections and participated in the Center’s programs over many years. Other nearby institutions, including the Field Museum and the American Indian Center (the oldest such center in the U.S.), add to the vibrancy of Chicago as a rich and rewarding place to work in Indigenous Studies. The McNickle Center is an important meeting ground where a committed scholar/administrator can have a strong influence on the field of American Indian and Indigenous Studies.


  • Direct NCAIS in close consultation with its steering committee and members and deliver a consistent set of high-quality programs that include fellowships, workshops, and conferences;
  • Plan, design, secure funding for, and implement programs that promote research, scholarship, and education in American Indian and Indigenous studies, with particular emphasis on areas relating to the Newberry’s collections and activities;
  • Develop and implement engaging public programs to reach broad audiences;
  • Build and maintain collaborative relationships between the Newberry Library and Native American communities, both in Chicago and elsewhere in North America;
  • Oversee budgets; manage a center staff to implement grant-funded and consortium programs as well as public programs;
  • Participate in the intellectual life of the Newberry; conduct a personal research program related to the center’s purposes;
  • Collaborate with other Newberry departments and divisions on institution-wide initiatives; and all other tasks or activities as necessary for the broader achievement of departmental and Newberry goals.


  • PhD in American Indian and Indigenous studies, or a related field, required;
  • Entrepreneurial and administrative inclinations essential;
  • Ability to collaborate with scholars, librarians, teachers, and other cultural institutions and to represent the Newberry in various settings vital;
  • Research interests related to the Newberry’s collection in American Indian and Indigenous studies desirable;
  • Teaching experience and a record of published scholarship preferred.
  • Applicants also will be evaluated on the promise of future scholarly creativity and on breadth of knowledge in American Indian and Indigenous studies.

Schedule: Full-time, Monday through Friday, occasional evenings and weekends for special events; likely travel for conferences and off-site seminars of one-to-four weeks. Exempt position.

Reporting: The Director of the McNickle Center reports to the Vice President for Research and Academic Programs.

Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: February 12, 2018

Review of Applications will begin March 31, 2018 and will be accepted until the position is filled.

Date Available: August 15, 2018

Email cover letter, cv, short (chapter or article length) writing sample, and contact information for three references to the Director of Human Resources at hr@newberry.org.