Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Director of Major and Planned Giving

Donor Relations and Communications Coordinator

Information Technology Director

Director of Major and Planned Giving

Department: Development

Summary: Reporting to the Vice President for Development, the Director of Major and Planned Giving builds a program to secure major and planned gifts from individuals to the Newberry Library. The Director will support successful current fundraising efforts and work to increase their productivity, and will develop new fundraising strategies and initiatives on an ongoing basis.

Responsibilities:

  • Play a key role in ensuring that the overall fundraising goals of the Library are achieved each year;
  • Plan and implement a comprehensive program to secure increased major and deferred gifts from individuals;
  • Increase the membership of the Blatchford Society and the Society of Collectors and oversee all solicitation, cultivation, stewardship, and benefit fulfillment for these groups;
  • Serve as the relationship manager for a portfolio of active individual prospects and donors. Develop and implement individualized cultivation, solicitation, and stewardship plans. Meet with donors and prospects regularly and actively participate in solicitations.
  • Engage the Newberry’s President, Vice President for Development, senior staff, Trustees, and other staff in the cultivation, solicitation, and stewardship of donors, and actively support their involvement;
  • Develop and implement a planned giving marketing plan including direct marketing and cultivation programs and events;
  • Serve as the Development staff liaison to the Society of Collectors, as well as the Collections Steering Committee. Marshal, guide, and support their efforts to grow funds for collection acquisitions;
  • Manage the growth and stewardship of the Heritage and Genealogical Society;
  • Create and manage a regional giving plan to include key Midwest constituencies;
  • Serve as the contact person for executors of realized estate gifts;
  • Think cross-functionally to identify prospects and opportunities for major gifts, planned giving, corporate/foundation support, etc.;
  • Strive to maximize the capacity, productivity, and cost effectiveness of all fundraising efforts;
  • Maintain the highest standards of professional and ethical conduct;
  • Continually develop expertise through active involvement with professional associations and by attending relevant seminars and professional development classes;
  • Represent the Development Office at Library events;
  • Engage in all other projects and activities needed for the achievement of departmental goals.

Qualifications:

  • A self-starter with exemplary communication, writing, and interpersonal skills;
  • Substantial fundraising experience (five or more years preferred) with a track record of achieving fundraising goals;
  • Demonstrated ability to work on several projects concurrently while achieving results;
  • Bachelor’s degree or equivalent experience;
  • Excellent organizational and analytical skills;
  • Proficiency with Microsoft Office;
  • Knowledge of The Raiser’s Edge fundraising software a plus.

Schedule: Full-time, exempt position; evening and weekend hours as needed to achieve goals and attend Library events.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: July 9, 2019

Date Available: Immediately

Donor Relations and Communications Coordinator

Department: Development

Summary: Reporting to the Director of Individual Giving, the Donor Relations and Communications Coordinator executes plans for regular and compelling communication with Newberry donors to inform them of the impact of their giving, and helps to ensure that Development messaging is present in all Newberry communications. S/he also oversees a stewardship program for donors in conjunction with the Director of Individual Giving.

Responsibilities:

Donor Communications

  • Assist in the development of a year-round communications plan for Annual Fund donors;
  • Prepare monthly Annual Fund solicitation mailings;
  • Draft and edit quarterly donor newsletter, Newberry Magazine articles, e-news stories;
  • Draft and edit appeal letters and stewardship reports for donors to the Annual Fund and specific projects;
  • Assist in drafting and editing grant proposals for donors to the Annual Fund and specific projects;
  • Engage non-Development staff in thank-you letter writing and other stewardship activities for donors;
  • Work across the institution to incorporate Development messaging into all Newberry activities, marketing campaigns, and social media presence;
  • Oversee the Development webpages, and ensure that the information therein is accurate and current;
  • Ensure development messaging is present in Welcome Center and at Newberry programs.

Stewardship and Donor Relations

  • Oversee recognition and stewardship processes for all donors;
  • Manage the Annual Report and donor signage process, ensuring all donors are recognized appropriately and correctly;
  • Serve as donor liaison for benefit fulfillment, including registering donors for Adult Education Seminars, ensuring the Rosenberg Bookshop is stocked with recognition gifts, and proofing invitation lists for donor events;
  • Assist the Associate Director of Development Events in planning and executing cultivation and stewardship events;
  • Produce and edit gift acknowledgment letters for all donors;
  • Serve as a back-up for the gift entry process;
  • Assist with special events and projects as needed.

Other duties as assigned.

Qualifications:

  • Bachelor’s degree required, with a humanities background preferred;
  • Strong writing and verbal communication skills;
  • Demonstrated initiative and capacity for working both independently and collaboratively as a team member;
  • Ability to meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Strong computer skills, including experience working with relational database software and ability to learn new applications quickly;
  • Previous experience in administrative support and/or nonprofit fundraising preferred;
  • Raiser’s Edge experience preferred.

Schedule: Full-time, 35 hours/week, Monday through Friday, with occasional early mornings and evenings required. Non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: August 7, 2019

Date Available: Immediately

Information Technology Director

Department: Information Technology

Summary: Reporting to the Vice President for Finance and Administration, the Information Technology Director is responsible for managing the Newberry’s information technology services and infrastructure, serving the institution and its users.

Responsibilities:

  • Work with the Vice President for Finance and Administration to develop and implement information technology policies and procedures in accordance with institution-wide perspectives and goals;
  • Set IT goals for the Newberry in cooperation with the President and the senior staff. Analyze institutional needs brought forward by senior staff, recommend technical solutions, and prioritize implementation;
  • Monitor all IT operating and capital expenses. Purchase efficient and cost-effective software, hardware, and web-based services;
  • Supervise the IT staff and set priorities regarding their workload;
  • Develop and maintain partnerships with contractors and vendors;
  • Identify the need for upgrades, configurations, or new hardware and software systems, and for physical infrastructure improvements. Plan implementations of the systems, coordinating with relevant Newberry staff, vendors, and institutional partners;
  • Work with IT staff to maintain Windows servers and network infrastructure;
  • Maintain high levels of digital security and adherence to standards throughout the Newberry. Identify security vulnerabilities and mitigate them with solutions that improve digital security;
  • Develop and annually review the IT disaster recovery plan, ensuring ongoing relevance and accuracy.

Qualifications:

  • BS/BA in IT related field and 7+ years of IT experience;
  • Strong knowledge of current Windows Server operating systems, TCP/IP networking, and AD authentication;
  • Experience with database management (MSSQL/MySQL);
  • Familiarity with SAN, WiFi, and switch/router hardware configuration and implementation;
  • A history of managing enterprise-level projects and vendor relationships;
  • Demonstrated professionalism and integrity, with strong interpersonal, collaboration, and communication skills and a service orientation;
  • Creative problem solving and troubleshooting ability;
  • Experience with Office 365 and Blackbaud products preferred;
  • Experience with website administration preferred;
  • Supervisory experience, including hiring, preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: August 15, 2019

Date Available: September 9, 2019