Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Ayer Indigenous Studies Librarian-in-Residence

Executive Assistant to the President and the Board of Trustees

Fellowships Manager

Interim Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Public Programs Manager

Ayer Indigenous Studies Librarian-in-Residence

Term: Two-year appointment, with possible one-year extension

Department: Reader Services

Summary: The Ayer Librarian-in-Residence will have a focus on performing reference, instruction, and outreach duties, with special emphasis on American Indian and Indigenous Studies and the histories of Latin America, the Philippines, and Hawaii, the major strengths of the Ayer and Greenlee collections at the Newberry Library. The Librarian-in-Residence will also serve in other functional areas related to these collections, commensurate with the successful applicant’s interests and skills, and library needs, including archival processing, digital initiatives and services, and other areas. Reporting to the Director of Reader Services, candidates for the Ayer Indigenous Studies Librarian-in-Residence position should be early-career librarians or archivists interested in working with indigenous communities and scholarship who wish to gain experience in a major research library.

For further information on the Ayer and Greenlee collections see: http://www.newberry.org/american-indian-and-indigenous-studies

Primary Responsibilities:

  • Provide reference assistance to library patrons in person, on the phone, and via email;
  • Provide specialized reference assistance relating to the Ayer and Greenlee collections and related fields of study;
  • Provide instruction, tours, and library orientation to visiting groups, resident fellows, and classes,
  • Participate in the development of print and online content for instruction, outreach, promotion of Newberry collections, and service to readers;
  • Collaborate with Newberry research staff and scholarly community, especially with the D’Arcy McNickle Center for American Indian and Indigenous Studies, the Newberry fellowship program, and undergraduate programs;
  • Participate in reference service planning, collection management, library committees, special projects, and other tasks or activities needed for the achievement of departmental goals;
  • Keep abreast of current developments in librarianship and instructional technologies.

Other Potential Responsibilities (to be determined based on skills and interest of the successful applicant and library needs):

  • Process and describe archival collections in the Ayer and Greenlee Collections under the supervision of Maps and Modern Manuscripts Department staff;
  • Work on projects related to cataloging of and collection management for the Ayer and Greenlee Collections under the supervision of Collection Services Department staff;
  • Participate in development of digital projects and metadata creation under the supervision of Digital Initiatives and Services Department staff;
  • Review treatment proposals for materials related to American Indian and Indigenous Studies with Conservation Services and curatorial staff.

Qualifications:

  • MLS/MLIS awarded between 2014 and 2017 strongly preferred. Applicants currently enrolled in an MLS/MLIS program with graduation expected within one year of application will be considered;
  • Coursework in American Indian and Indigenous Studies and/or Latin American history required;
  • Strong general knowledge of the humanities required;
  • Reading and speaking knowledge of Spanish, Portuguese, or an American Indian language strongly preferred;
  • Experience in a research library providing reference, instruction, and outreach highly desirable;
  • Experience in a special collections, archives, or museum setting highly desirable;
  • Knowledge of a variety of print and electronic reference sources and the scholarly literature of American Indian and Indigenous Studies and/or Latin American history highly desirable;
  • History of working with and providing information services to an American Indian community or tribe preferred;
  • Required competencies include:
    • Excellent interpersonal skills;
    • Demonstrated ability to collaborate effectively and communicate effectively with diverse library users and staff;
    • Strong public service orientation requiring tact, patience, and flexibility;
    • Ability to work independently and collegially;
    • Strong leadership, project management, communication, and organizational skills;
    • Computer proficiency;
    • Capacity for working flexibly and creatively in a changing environment.

Schedule: Full time, 35 hours per week, primarily Tuesday-Saturday. Two-year, non-exempt position.

Benefits: First year – health, dental, vision and group life insurance, ten vacation days, two personal days and paid holidays. After one year of service –fifteen vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: May 25, 2017. Applications accepted until position filled.

Date Available: July 5, 2017

Executive Assistant to the President and the Board of Trustees

Department: Office of the President

Summary: Reporting to the President and Librarian, the Executive Assistant to the President and the Board of Trustees oversees the effective operation of the President’s Office, coordinates the meetings of the Senior Staff of the Newberry and follow-up to them, and manages the meetings and record-keeping of the Board of Trustees and its committees and task forces.

Responsibilities:

President’s Office

  • Supports the work of the President, internally and externally, with special attention to the Senior Staff and Board of Trustees.
  • Attends meetings of the Senior Staff, keeps a record of their reports and deliberations, and arranges follow up, including the scheduling of additional meetings.
  • Ensures that institutional information flows appropriately between and among the President and the members of the Senior Staff.
  • Coordinates the President’s schedule, in conjunction with priorities set by the President.
  • Arranges visits by important visitors (e.g., major donors, prospective major donors, foreign and domestic dignitaries and distinguished scholars, visiting groups from other cultural institutions), often working with other units of the Newberry.
  • Controls the scheduling and use of the Wade and Smith Conference Rooms, near the President’s Office.
  • Represents the President’s Office in public interactions involving calls to the general President’s Office telephone number and, in the absence of the President, the telephone number at the President’s desk.
  • Maintains the files of the President’s Office, with guidance as necessary from the institutional archives staff.
  • Monitors the President’s generic email address, referring messages to the appropriate respondent.
  • Organize events including luncheons, show and tells, and private tours as requested by the President and oversee all details to ensure their success.
  • Reviews the President’s draft remarks and correspondence, as requested, and in some case initiates drafting such documents.
  • Requests, receives, and submits payroll time sheets for those staff reporting to the President.
  • Helps to maintain a friendly and responsive atmosphere in the President’s Office.
  • Pursues special projects, including data collection, as assigned by the President.

Board of Trustees

  • With direction from the President and the Chair of the Board of Trustees, schedules, makes all physical arrangements for, prepares and distributes agendas and other materials for, attends, and prepares draft minutes of Board of Trustees meetings, and the meetings of the Executive Committee of the Board.
  • Working with the Chairs of Board Committees and Task Forces, prepares and distributes the agendas for their meetings, as well as related materials; attends those meetings and prepares drafts of their minutes.
  • Maintains on an up-to-date basis the official records of the Board and its Committees and Task Forces, including minutes, Trustee personal files, Trustee class lists, and Trustee committee and task force membership lists.
  • Working with the President and members of the Senior Staff as well as the Chair of the Board of Trustees, assures that issues needing to be addressed by the Board (such as resolutions and bylaws revisions) are included in agendas.
  • Assures that members of the Board of Trustees are kept informed of important information, as determined by the President and the Chair of the Board.
  • Addresses inquiries brought by Trustees to the President’s Office, when the President is not available to address them.

Qualifications:

  • Demonstrated administrative, organization, meeting planning, and project management experience supporting an executive management position.
  • Ability to understand and absorb the complexity of the organization and direct the flow of information into and out of the President’s Office.
  • Strong people skills, encompassing professionalism, friendliness, diplomacy, and tact in dealing with trustees, staff, readers and other users, and business and cultural leaders.
  • Ability to work independently and to identify problems and propose solutions.
  • Proven ability to anticipate needs and take appropriate initiative.
  • BA degree or equivalent experience, including substantial experience with the humanities.
  • Excellent verbal and written communication skills, with strong attention to detail.
  • Excellent digital skills, including PowerPoint and other Microsoft Office Suite programs.
  • Knowledge of or previous exposure to Board governance is desirable.
  • Commitment to the mission, values and programs of the Newberry, and an understanding of the humanities.

Schedule: Full-time, 35 hours per week, Monday through Friday with occasional morning, evenings and weekends for special events or meetings. Exempt position.

Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: July 12, 2017

Date Available: Immediately

Public Programs Manager

Department: Public Engagement

Summary: Reporting to the Director of Public Engagement, the Public Programs Manager develops, coordinates, and manages public programs at the Newberry, including lectures, workshops, discussions, symposia, and performances for various audiences.

Responsibilities:

In collaboration with the Director of Public Engagement and the Program Committee, the Manager:

  • develops program ideas appropriate to the Newberry’s mission;
  • coordinates the planning and delivery of public programs, including negotiating program content, scheduling, reserving rooms, creating web pages, registration forms, and flyers, arranging set-up and catering, preparing materials, scheduling additional staff and volunteers, and introducing speakers;
  • ensures that public programs are delivered in a professional and hospitable manner;
  • works with other departments on collection descriptions and event displays for specific programs;
  • promotes public programs through partnerships, outreach, and community engagement;
  • provides administrative support to the Program Committee;
  • performs other activities as required to achieve department, division, and library goals.

Qualifications:

  • Bachelor’s degree in a humanities or humanistic social science discipline required; master’s degree preferred;
  • proven initiative, strong organizational skills, and attention to detail, including ability to organize and prioritize multiple projects simultaneously;
  • excellent communication and interpersonal skills, including public speaking;
  • clear and organized prose and superior proofreading and editing skills;
  • general competence with office equipment and computer software, including Microsoft Office programs; ability to learn new applications quickly.
  • experience with the culture of academic institutions, public humanities institutions, or research libraries desired;
  • work in public programming and project management training or experience also desired.

Schedule: Full-time, non-exempt position, 35 hours a week, generally Tuesday to Saturday, depending on program schedule; frequent evening hours for programs.

Benefits: First year – health, dental, vision and group life insurance, ten vacation days, two personal days and paid holidays. After one year of service –fifteen vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: July 20, 2017

Date Available: August, 2017

Fellowships Manager

Division: Research and Academic Programs

Summary: Reporting to the Vice President for Research and Academic Programs, the Fellowships Manager administers the division’s Fellowships activities and associated programming, including Long-term and Short-term Fellowships, Scholars-in-Residence, Visiting Fellows, Fellows’ Seminar, and Colloquium.

Responsibilities:

In collaboration with the Vice President for Research and Academic Programs, the Manager:

  • manages all aspects of the Newberry’s fellowship programs, including publicity and website, application and selection processes, and orientation and support for all fellows;
  • oversees evaluation of fellowship applicants’ eligibility, including the fit between the applicants’ projects and Newberry’s collections;
  • organizes and coordinates fellowship review panels;
  • manages communications with the Academic Council and implements new Academic Council policies;
  • organizes and participates in the work-in-progress Fellows’ Seminar and coordinates occasional Fellows’ activities, such as possible field trips and receptions;
  • directs and schedules the Newberry Colloquium;
  • promotes the Newberry’s Fellowship activities through multiple channels, coordinating with the Newberry’s Director of Communications;
  • prepares grant applications and grant reports;
  • maintains statistics and records related to fellowships and other scholarly residence programs;
  • supervises the work of a program assistant where assistance is needed in various fellowships programs;
  • participates in the intellectual life of the Newberry and provides leadership within the Newberry’s community of scholars;
  • performs other activities as required to achieve department, division, and library goals.

Qualifications:

  • Ph.D. in a humanities or humanistic social science discipline;
  • proven initiative, strong organizational skills and attention to detail;
  • ability to organize and prioritize multiple projects simultaneously;
  • excellent communication and interpersonal skills, including public speaking;
  • clear and organized prose and superior proofreading and editing skills;
  • general competence with office equipment and computer software, including Microsoft Office programs;
  • ability to learn new applications quickly;
  • experience with the culture of academic institutions, public humanities institutions, or research libraries is desired;
  • an understanding of the research process; project management training or experience desired;
  • experience using Raiser’s Edge or a similar relational database.

Schedule: Full-time, non-exempt, 35 hours per week, generally 9 – 5 Monday through Friday; occasional evening and weekend hours for special events.

Benefits: First year – health, dental, vision and group life insurance, ten vacation days, two personal days and paid holidays. After one year of service –fifteen vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: July 20, 2017

Date Available: August 7, 2017

Interim Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Term: September 25, 2017 – August 15, 2018

Department: D’Arcy McNickle Center for American Indian and Indigenous Studies

Summary: The Interim Director of the D’Arcy McNickle Center for American Indian and Indigenous Studies leads a research center designed to promote research, scholarship, and public programs in American Indian and Indigenous Studies, with particular emphasis on areas relating to the collection of the Newberry Library. The position includes leadership of the Newberry Consortium in American Indian Studies (NCAIS). The Interim Director of the McNickle Center reports to the Vice President for Research and Academic Programs.

Responsibilities:

  • Plan and implement research and educational programs that promote research, scholarship, and public events in American Indian and Indigenous studies, with particular emphasis on areas relating to the Newberry’s collection;
  • direct the Newberry Consortium in American Indian Studies, including production of seminars, workshops, and meetings for consortium members;
  • maintain close and effective relationships between the McNickle Center and scholarly communities locally, regionally, and nationally;
  • maintain collaborative relationships between the Newberry Library and Indian communities, both in Chicago and elsewhere in North America;
  • oversee budgets and manage a center staff assembled on a per project basis to implement grant-funded and consortium programs;
  • participate in the intellectual life of the Newberry;
  • collaborate with other Newberry departments and divisions to maintain the center’s participation in library activities and events;
  • all other tasks or activities as necessary for the achievement of departmental goals.

Qualifications:

  • PhD in American Indian and Indigenous studies, or a related field, required;
  • entrepreneurial and administrative capacity;
  • ability to collaborate with scholars, librarians, teachers, the general public, and other cultural institutions and to represent the library in various settings;
  • teaching, scholarly, and administrative experience preferred.

Schedule: Full-time, 35 hours/week, Monday through Friday, occasional evenings and weekends for special events. Exempt, term position from September 25, 2017 – August 15, 2018.

Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays.

Date Posted: July 20, 2017

Application Deadline: Review of applications will begin immediately and will continue until the position is filled.