Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Controller

Development Operations Manager

Director of Exhibitions

Information Technology Director

Information Technology Director

Department: Information Technology

Summary: Reporting to the Vice President for Finance and Administration, the Information Technology Director is responsible for managing the Newberry’s information technology services and infrastructure, serving the institution and its users.

Responsibilities:

  • Work with the Vice President for Finance and Administration to develop and implement information technology policies and procedures in accordance with institution-wide perspectives and goals;
  • Set IT goals for the Newberry in cooperation with the President and the senior staff. Analyze institutional needs brought forward by senior staff, recommend technical solutions, and prioritize implementation;
  • Monitor all IT operating and capital expenses. Purchase efficient and cost-effective software, hardware, and web-based services;
  • Supervise the IT staff and set priorities regarding their workload;
  • Develop and maintain partnerships with contractors and vendors;
  • Identify the need for upgrades, configurations, or new hardware and software systems, and for physical infrastructure improvements. Plan implementations of the systems, coordinating with relevant Newberry staff, vendors, and institutional partners;
  • Work with IT staff to maintain Windows servers and network infrastructure;
  • Maintain high levels of digital security and adherence to standards throughout the Newberry. Identify security vulnerabilities and mitigate them with solutions that improve digital security;
  • Develop and annually review the IT disaster recovery plan, ensuring ongoing relevance and accuracy.

Qualifications:

  • BS/BA in IT related field and 7+ years of IT experience;
  • Strong knowledge of current Windows Server operating systems, TCP/IP networking, and AD authentication;
  • Experience with database management (MSSQL/MySQL);
  • Familiarity with SAN, WiFi, and switch/router hardware configuration and implementation;
  • A history of managing enterprise-level projects and vendor relationships;
  • Demonstrated professionalism and integrity, with strong interpersonal, collaboration, and communication skills and a service orientation;
  • Creative problem solving and troubleshooting ability;
  • Experience with Office 365 and Blackbaud products preferred;
  • Experience with website administration preferred;
  • Supervisory experience, including hiring, preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: August 15, 2019

Date Available: September 9, 2019

Development Operations Manager

Department: Development

Summary: The Development Operations Manager is responsible for oversight of the Newberry’s customer relationship management (CRM) database, The Raiser’s Edge, utilizing the system to effectively record patron and gift information and leveraging patron information to encourage increased giving to the Newberry. The Manager will assist departments throughout the library with the database and its related online tools, fostering increased use of the central database system and training staff as appropriate. The Manager will also serve as the primary data analyst and prospect researcher for the Development Office. This position reports to the Director of Individual Giving.

Responsibilities:

  • Create, implement, and oversee all data management policies and procedures using The Raiser’s Edge;
  • Define and enforce standards and procedures for data entry and maintenance, including the establishment of new records and methods to regularly identify, combine, and delete duplicate records;
  • Responsible for the accurate and prompt processing and recording of all gifts and pledges;
  • Oversee the gift acknowledgment process, including generation of acknowledgement letters and membership materials, completion of matching gift forms, and related tasks;
  • Serve as liaison between Development Office and Finance Office; coordinate reporting needs and reconcile gifts, pledges, and payments; identify best practices for receivable gift data entry;
  • Maintain Raiser’s Edge records for all donors and pull lists of those donors as needed for recognition and mailing purposes;
  • Serve as primary data analyst for the Development Office; generate timely fundraising and related financial reports for Development and executive leadership of the library;
  • Utilize data analytics and predictive modeling to identify characteristics of current donors and mine Raiser’s Edge for President’s Fellows, major gift donors, and planned giving prospects;
  • Serve as a user expert in support of staff from other departments who are using Blackbaud web tools and The Raiser’s Edge, providing training and ongoing support, and serve as primary liaison between the Newberry and Blackbaud;
  • Process online mailing list registration requests;
  • Research individual, foundation, and corporate prospects for both the Annual Fund and restricted giving, assessing giving capacity, potential areas of interest, and likelihood of giving;
  • Regularly cross-reference comparable institutions’ donor lists and advise appropriate staff;
  • Maintain the highest standards of professional and ethical conduct;
  • Understand and adhere to established ethical standards related to the procurement and use of prospect and donor information
  • Represent the Development Office at library events;
  • Pursue other projects and activities needed for the achievement of institutional and departmental goals.

Qualifications:

  • Bachelor’s degree or equivalent;
  • Experience with The Raiser’s Edge strongly preferred;
  • Experience with Blackbaud online tools and iWave or other research tools preferred;
  • 3+ years’ experience working with a CRM database;
  • Knowledge of fundraising best practices;
  • Superior organizational skills and attention to detail;
  • Proven ability to manage multiple priorities and work well under pressure to meet deadlines without sacrificing accuracy;
  • Ability to work collaboratively and cooperatively with colleagues and donors.

Schedule: Full-time; exempt position; Monday through Friday with some evening and weekend hours as needed.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: September 12, 2019

Date Available: Immediately

Director of Exhibitions

Department: Exhibitions

Summary: Reporting to the Vice President for Collections and Library Services, provides leadership, direction, and management for the Newberry’s exhibitions. The program includes three themed exhibitions per year and three rotations in the “From the Stacks” gallery, featuring representative items from across the collection. Supervises the Assistant Registrar/Exhibition Specialist. Chairs the Exhibitions Committee, collaborates with all stakeholders, and manages the exhibition workflow to ensure that all deadlines are met.

Responsibilities:

  • In conjunction with the Exhibitions Committee, establishes scope and priorities for the Newberry exhibitions program including mission, vision, goals, and audiences;
  • In conjunction with the Exhibitions Committee, solicits, reviews, and approves exhibition proposals;
  • Works closely with curators to develop exhibition themes and organization; mentors curator/s as appropriate; manages guest curators;
  • Develops and implements a plan for audience evaluation of exhibitions;
  • Manages the exhibition calendar, developing and maintaining a two- to three-year schedule that meets institutional goals, including balance of topics and formats;
  • Coordinates communication among stakeholders (Communications, Conservation Services, Development, Digital Initiatives and Services, Facilities, Information Technology, Public Programs); monitors progress; manages exhibition budgets and workflows;
  • Supervises the Assistant Registrar/Exhibition Specialist; manages the exhibition loan request process.

Qualifications:

  • 3-5 years managing exhibitions in a museum, library, or other cultural institution;
  • Supervisory and budget management experience;
  • Demonstrated communication, collaboration, and project management skills;
  • Demonstrated writing skills;
  • Familiarity with best practices for exhibitions in cultural institutions;
  • Advanced degree in Museum Studies or a humanities discipline preferred;
  • Grant-writing and/or fundraising experience preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: October 1, 2019. Application review to begin November 1, 2019, and will continue until the position is filled.

Controller

Department: Business Office

Summary: The Controller oversees the day-to-day operations of the Business Office including the general accounting, fund accounting, accounts payable, accounts receivable, cash flow monitoring and financial reporting. The Controller supervises the Staff Accountant and is responsible for managing the workflow to ensure the accurate and timely reporting of financial information to senior management and the Board. This position reports to the Vice President for Finance and Administration.

Responsibilities:

  • Plan, direct and coordinate all accounting functions. Manage the monthly accounting close process to insure timely and accurate financial reporting, including the reconciliation of all balance sheet accounts;
  • Maintain the organization’s chart of accounts;
  • Access current accounting processes, offer recommendations for improvement and work with the appropriate individuals to bring them to fruition;
  • Supervise the Staff Accountant;
  • Assist in the daily banking requirements and cash flow monitoring;
  • Support budgeting and forecasting activities;
  • Train staff as necessary regarding the financial system and information;
  • Coordinate with Human Resources to record payroll activity;
  • Oversee the annual external audit including preparation of audit schedules, year-end financial statements, and Form 990;
  • Prepare necessary tax filings including, trust returns, K1s, and 1099-Rs;
  • Administer federal, state and private grant reporting as needed;
  • Respond to inquiries from operating departments regarding financial results and special reporting requests;
  • Assist the Vice President for Finance and Administration as necessary.

Qualifications:

  • Bachelor’s degree in Accounting;
  • Minimum of six years of accounting experience with at least one year of supervisory experience;
  • Proficiency in Excel is required. Financial Edge experience is desirable;
  • Proven facility to work collaboratively with colleagues;
  • Strong analytical skills with the ability to identify and implement process improvements;
  • Knowledge of fund accounting and CPA preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: October 1, 2019

Date Available: January 2, 2020