Employment | Newberry


Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities


Program Coordinator


Department: Conservation Services

Summary: Reporting to the Director of Conservation Services, the Conservator performs treatments on Newberry Library collection materials, coordinates conservation aspects of special projects and exhibitions, and assists the Director with conservation initiatives and other departmental activities.


  • Specifies, performs, and documents treatments on Newberry Library collection materials. These non-circulating collections include a broad range of materials, including books, archival documents, maps, manuscripts on paper and parchment, photographs and other materials.
  • Works with Assistant Registrar and Exhibition Specialist to coordinate conservation and preparation aspects of special projects and exhibitions.
  • Works with the Director and Collections Conservator to plan, schedule, survey and oversee special project and exhibition treatment workflow.
  • Participates in preparation of library materials for exhibition and display.
  • Monitors statistics for project workflows.
  • Assists Director in the overall work of the department including departmental tours and other forms of outreach.
  • Assists with disaster preparedness and recovery.
  • May participate in library committees.
  • Keeps abreast of current developments in conservation, preservation, and related fields.
  • Performs other tasks or activities needed for the achievement of departmental goals.
  • May assist in training of volunteers and interns.


  • Bachelor’s degree and graduate degree in Conservation of library and archival materials or equivalent combination of training and experience required;
  • Minimum 2 years of experience in a relevant library or museum setting;
  • Knowledge of book history and structure;
  • Excellent hand skills and understanding of conservation theory, practice, and treatments for library materials including books, paper, maps, manuscripts on paper and parchment and photographs;
  • Excellent communication and interpersonal skills;
  • Demonstrated ability to work independently, collaboratively and productively in a dynamic environment;
  • Excellent organizational skills and ability to meet strict deadlines;
  • Demonstrated ability to use spreadsheets, databases and other productivity software effectively;
  • Experience in evaluating and treating materials for digital imaging and/or exhibition preferred;
  • Experience in exhibition preparation, installation, and environmental monitoring preferred;
  • Demonstrated record of continued education in the field preferred.

Schedule: Full time, 35 hours per week, Monday through Friday, with occasional evening and weekend assignments; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: April 1, 2019

Date Available: Immediately

Program Coordinator

Department: D’Arcy McNickle Center for American Indian and Indigenous Studies

Summary: Reporting to the Director of the D’Arcy McNickle Center, the program coordinator will coordinate and administer activities within the Newberry Consortium for American Indian Studies (NCAIS) and assist with the management of the Center’s scholarly and public programs.


  • Coordinate annual NCAIS programs including the Spring Workshop, Summer Institute, Graduate Conference and Liaisons’ Meeting;
  • Engage with and communicate with Chicago’s American Indian and Indigenous communities to strengthen McNickle Center and Newberry Library relationships;
  • Participate in Chicago American Indian Community Collaborative (CAICC) meetings and annual conference;
  • Schedule, administer, and coordinate public programs, scholarly lectures, and scholarly seminars;
  • Track budget; prepare reports; and process invoices, cash reports, and check requests;
  • Communicate with other internal departments as well as external vendors (hotels, caterers, etc.);
  • Assist with preparing publicity and print materials, including email publicity, brochures, flyers, website calendar entries, and the annual report;
  • Answer all phone and email requests;
  • Assist with other Center-related events and grant-funded programs as needed;
  • Perform all other tasks or activities as needed to achieve McNickle Center and Newberry Institute for Research and Education program goals.


  • Bachelor’s degree required; Master’s degree preferred, especially in a field related to American Indian Studies, Anthropology, or History;
  • Strong organizational skills and attention to detail;
  • Exceptional written and oral communications skills including public speaking;
  • Strong computer skills, experience with Microsoft Office Suite, social media savvy;
  • Experience with basic financials;
  • Ability to work on multiple projects simultaneously; Ability to work collaboratively in a cordial and professional manner with diverse populations;
  • Self-motivated; ability to work independently on planned projects and goals;
  • Familiarity with the Chicago American Indian community and/or other American Indian communities preferred;
  • Experience with languages, especially Indigenous ones, preferred.

Schedule: Full-time, 35 hours a week, including occasional early mornings and evenings. Generally Monday through Friday; Tuesday through Saturday when there are Saturday programs. Non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: June 11, 2019

Date Available: July 8, 2019