Apply for funding to do research or attend programs at the Newberry.

Three participants from our 2022 Summer Paleography Institute examine manuscripts from the Newberry collections.

Funding Your Research

Faculty, students, librarians, and staff from Center for Renaissance Studies consortium institutions may be eligible to apply for travel funding to participate in Center for Renaissance Studies programs or to conduct research at the Newberry.

Each member institution sets its own policies, requirements, and deadlines for granting funds. Some may limit eligibility to specific departments, colleges, or other units within the university. Contact your consortium faculty representative in advance of incurring any expenses for details and authorization. 

Consortium grants may be paid out in two ways:

  • Reimbursement of expenses after your trip to the Newberry is completed (less likely to be a taxable event).
  • Advance stipend paid before expenses have been incurred, requiring follow-up documentation after your trip to the Newberry has been completed. Note that advance stipends are treated as taxable income.
  • A completed reimbursement request form.
  • Copies of your receipts for all claimed expenses, except for mileage or small amounts for which receipts are not available, such as local public transportation. Note that different Consortium member schools maintain distinct policies about what expenses are eligible for reimbursement. Check with your faculty representative to confirm what is eligible for reimbursement at your institution.
  • A completed W-9 tax form (or W-8BEN tax form if you are a foreign national or non-permanent resident). View the W-9 tax form and W-9 instructions; view the W-8BEN tax form and instructions.
  • Approval from your consortium faculty representative, in the form of a signature on your reimbursement request form or email from your representative (send to Dr. Rebecca Fall or the Center for Renaissance Studies).
  • Wire transfer form (optional). Most reimbursements will arrive via check. Some international consortium members may require reimbursement via wire transfer due to restrictions on foreign checking. In that case, please submit this wire transfer information form in addition to the documentation described above.

Please submit all reimbursement requests via email to Dr. Rebecca Fall, or email the Center for Renaissance Studies.

For additional security when sending sensitive personal information, you may send your documentation via the encrypted file-sharing service WeTransfer (direct all transfers to Dr. Rebecca Fall or the Center for Renaissance Studies). 

Please do not mail hard copies if you can avoid it.

Payment will typically be made by check (see exceptions described in the processes below), which should arrive within 2-4 weeks after we receive all your documentation and process your grant request.

The following documents should be submitted before your trip to the Newberry. Please submit via email to Dr. Rebecca Fall or email the Center for Renaissance Studies

For additional security when sending sensitive personal information, you may send your documentation via the encrypted file-sharing service WeTransfer (direct all transfers to Dr. Rebecca Fall or the Center for Renaissance Studies).

  • A completed reimbursement request form. For advance stipends, write “See attached budget” in the expense grid.
  • A proposed budget, including estimated costs for transit, accommodations, meals, necessary registration fees, etc. Note that different Consortium member schools maintain distinct policies about what expenses are eligible to claim. Check with your faculty representative to confirm what expenses are eligible to claim at your institution.
  • A completed W-9 tax form (or W-8BEN tax form if you are a foreign national or non-permanent resident). View the W-9 tax form and W-9 instructions; view the W-8BEN tax form and instructions.
  • Approval from your consortium faculty representative, in the form of a signature on your reimbursement request form or email from your representative (send to Dr. Rebecca Fall or the Center for Renaissance Studies).
  • Wire transfer form (optional). Most reimbursements will arrive via check. Some international consortium members may require reimbursement via wire transfer due to restrictions on foreign checking. In that case, please submit this wire transfer information form in addition to the documentation described above.

Please provide proof of participation in the Center for Renaissance Studies program no later than one month after your trip to the Newberry has been completed. Submit your proof of participation via email to Dr. Rebecca Fall or the Center for Renaissance Studies. Depending on what is most convenient and appropriate for the grantee, proof of participation could take several forms, including:

  • A brief research report
  • Receipts from travel
  • A conference program

If you do not provide proof of participation in a timely manner, you may be required to repay the full amount of your grant back to the Newberry Center for Renaissance Studies.

Payment will typically be made by check (see exceptions described in the processes below), which should arrive within 2-4 weeks after we receive all of your documentation and process your grant request.

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