Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Library Assistant

Vice President for Research and Academic Programs


Vice President for Research and Academic Programs

Division: Research and Academic Programs

Summary: Reporting to the President and Librarian, the Vice President for Research and Academic Programs is the Newberry’s chief research and academic officer and oversees one of the Newberry’s three program divisions. The division includes a central operation, which has responsibility for key research and academic programs such as fellowships and undergraduate seminars, as well as four program centers (the Hermon Dunlap Smith Center for the History of Cartography, the DArcy McNickle Center for American Indian and Indigenous Studies, the Center for Renaissance Studies, and the Dr. William M. Scholl Center for American History and Culture). The division collaborates closely with the Newberry’s Library Services Division and with the Department of Continuing Education.


The Vice President for Research and Academic Programs provides leadership to the Newberry in the area of research and academic affairs, working with the divisions department heads and with other Newberry staff to plan, implement, fund, and review programs that make use of the Newberry’s collection, expertise, and partnerships. He or she is responsible for budget supervision, personnel management, and program evaluation for the division. He or she also represents the division in Senior Staff deliberations and in relevant Trustee meetings (especially the Research, Education, and Academic Programs Committee), as well as with relevant colleagues at other institutions ranging from universities to other libraries to funding entities. Specifically, the Vice President will:

  • Supervise and provide direction to the Newberry’s fellowship program
  • Supervise and provide direction to the four program centers in the division
  • Provide direction to the undergraduate and graduate academic programs
  • Participate through leadership and collaboration in the development, implementation, and review of funded academic and research projects within the division as well as joint with other divisions and with other organizations
  • Lead and participate in the divisions grant application and review processes
  • Work closely with senior colleagues in other divisions on behalf of the Newberry’s goals and programs, including participation as a member of the Senior Staff
  • Advise the president on matters relating to research and academic programs
  • Develop and review of relevant partnerships with other organizations (including foundations and agencies, cultural institutions, and colleges and universities), as they bear on research and academic programs
  • Cultivate relationships with scholars and peers at other relevant institutions, in order to benefit the Newberry’s partnerships
  • Collaborate with the vice president for development and other staff in relevant fundraising activities
  • Undertake or participate in special projects, as assigned by the president


  • Ph.D. in a field relevant to the Newberry’s collections, with a record of scholarly achievement and successful teaching at the college or university level
  • Understanding of and substantial experience with research libraries
  • Demonstrated ability to manage intellectual, personnel, and financial resources, having achieved success in one or more notable administrative assignments
  • Demonstrated commitment to the advancement of humanities-oriented scholarly inquiry
  • Understanding of and experience with museums and other cultural organizations, including inter-institutional collaboration
  • Successful grant-writing and fund-raising experience highly desirable

Schedule: Full-time, 35-hour workweek, Monday through Friday; exempt position.

Benefits: First year – health, dental, vision, group life, and long-term disability insurance, twenty-five vacation days, two personal days, paid holidays, and 457(b) deferred compensation plan. After one year of service – long-term care and TIAA-CREF retirement plan available.

Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references. Applicants should indicate their start date availability in the cover letter.

Date Posted: October 22, 2014

Deadline for applications: December 15, 2014


Library Assistant

Division: Reader Services

Summary: Reporting to the Supervisor of General Reading Room, the Library Assistant assists in the public service of the reading rooms while maintaining the security and preservation of the collections.


Circulation and Collection Maintenance

  • Locate, charge, and deliver materials from the closed bookstacks to readers in the reading rooms and throughout the building.
  • Reshelve returned materials and shelve new materials
  • Assist readers with the proper handling of materials
  • Evaluate materials for ownership markings and or/conservation treatment and route as appropriate
  • Maintain closed and open stacks by participating in shifts and other stacks management projects

Circulation Desk

  • Serve as the circulation desk attendant providing orientation, direction and assistance, including some reference help to a wide variety of readers
  • Accurately maintain charge file
  • Sign in and assist readers with call slip submissions and proper handling of materials
  • Track circulation of materials in the reading room
  • Interpret and enforce Newberry Library policy and regulations as they apply to the reading room
  • Provide surveillance of reading room
  • Organize and direct tasks for paging materials
  • Assist readers/staff with requests and orders for digital images and photocopies

Other Duties

  • Process daily photocopy orders using one of two book friendly copy machines
  • Answer correspondence including reference research and copy requests
  • Assist with the training and supervision of student workers, new Library staff and volunteers
  • Assist curators and librarians with additional potential projects in other areas of the Library including Reference, Collection Services and Conservation
  • All other duties as assigned to meet departmental and organizational goals


  • B.A. or equivalent with strong background in the humanities
  • Previous library and/or public service work experience
  • Commitment to providing high quality service
  • Ability to communicate with diverse library users and staff in person, by email, and by telephone
  • Work effectively with others in a team environment
  • Ability to work quickly and accurately within a high level of activity
  • Ability to sustain close attention to detail
  • Excellent organizational and problem solving skills
  • Ability to work well with multiple complex call number systems
  • Excellent oral and written communication skills
  • Responsive to changing needs and priorities
  • Physical strength, mobility and endurance required for paging materials with the ability to lift 50 pounds
  • Knowledge of Microsoft applications, especially MS Word

Schedule: Full-time, 35 hours per week, Tuesday through Saturday. Non-exempt position.

Salary: $11.00/hour

Benefits: Group life, health, dental, and vision insurance; ten days vacation the first year, fifteen days thereafter; two personal days and six paid holidays annually; discount in bookstore and book purchasing service; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Date Posted: November 18, 2014

Date Available: Immediately