Employment | Newberry


Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Director of Major and Planned Giving

Program Coordinator

Vice President for Finance and Administration

Program Coordinator

Department: D’Arcy McNickle Center for American Indian and Indigenous Studies

Summary: Reporting to the Director of the D’Arcy McNickle Center, the program coordinator will coordinate and administer activities within the Newberry Consortium for American Indian Studies (NCAIS) and assist with the management of the Center’s scholarly and public programs.


  • Coordinate annual NCAIS programs including the Spring Workshop, Summer Institute, Graduate Conference and Liaisons’ Meeting;
  • Engage with and communicate with Chicago’s American Indian and Indigenous communities to strengthen McNickle Center and Newberry Library relationships;
  • Participate in Chicago American Indian Community Collaborative (CAICC) meetings and annual conference;
  • Schedule, administer, and coordinate public programs, scholarly lectures, and scholarly seminars;
  • Track budget; prepare reports; and process invoices, cash reports, and check requests;
  • Communicate with other internal departments as well as external vendors (hotels, caterers, etc.);
  • Assist with preparing publicity and print materials, including email publicity, brochures, flyers, website calendar entries, and the annual report;
  • Answer all phone and email requests;
  • Assist with other Center-related events and grant-funded programs as needed;
  • Perform all other tasks or activities as needed to achieve McNickle Center and Newberry Institute for Research and Education program goals.


  • Bachelor’s degree required; Master’s degree preferred, especially in a field related to American Indian Studies, Anthropology, or History;
  • Strong organizational skills and attention to detail;
  • Exceptional written and oral communications skills including public speaking;
  • Strong computer skills, experience with Microsoft Office Suite, social media savvy;
  • Experience with basic financials;
  • Ability to work on multiple projects simultaneously; Ability to work collaboratively in a cordial and professional manner with diverse populations;
  • Self-motivated; ability to work independently on planned projects and goals;
  • Familiarity with the Chicago American Indian community and/or other American Indian communities preferred;
  • Experience with languages, especially Indigenous ones, preferred.

Schedule: Full-time, 35 hours a week, including occasional early mornings and evenings. Generally Monday through Friday; Tuesday through Saturday when there are Saturday programs. Non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: June 11, 2019

Date Available: July 8, 2019

Vice President for Finance and Administration

Division: Finance and Administration

Summary: Reporting to the President and Librarian, the Vice President for Finance and Administration oversees the financial, general business, and occupancy functions of the Newberry. An officer of the corporation and the head of a Newberry division, the VP has responsibility for Finance and Accounting, Information Technology, Human Resources, Facilities and Facilities Security, revenue-generating Events, and the Bookstore. The VP serves as a member of the Library’s Senior Staff and works closely with the President and the Board of Trustees and relevant Board committees (Finance and Audit, Facilities, and Investment) in developing and implementing both annual and longer-term institutional planning and resource allocation, directing and administering the institution’s financial strategies and operations, pursuing many special projects, and sustaining effective day-to-day operations.


  • Manages and provides leadership for all departments within the Finance and Administration division;
  • Supervises the Controller, Director of Information Technology, Director of Human Resources, Facilities Manager and Chief Security Officer, Director of Events, and Bookstore Manager, ensuring that all departments meet their annual goals;
  • Leads and oversees the annual financial planning and budgeting process with appropriate input from the President, Senior Staff, and Board leadership. Conducts a thorough review of the annual budget with the Board to address questions and concerns and receive Board approval;
  • Oversees the development and delivery of timely and accurate financial reports to the President, Board, and Senior Staff to provide an effective understanding of the financial condition and needs of the Library;
  • Coordinates management of outside relationships, including but not limited to banks, investment advisors, external auditors, insurance brokers, and outside counsel as needed;
  • Manages debt and maintains debt covenant compliance with all banking partners;
  • Oversees all financial aspects of capital projects and provides information and counsel to the President and the Board on facilities projects;
  • Reviews all major contracts and facilitates legal review by outside counsel when necessary;
  • Serves as principal staff liaison with Trustees on the Finance and Audit, Investment, and Facilities Committees;
  • Completes special projects as assigned by the President, or, with the President’s consent, by members of the Board’s leadership.


  • Minimum of ten years of progressively responsible experience in financial administration with a successful record of accomplishment and effectiveness;
  • Bachelor’s degree in Accounting or Finance required, MBA preferred;
  • Proven experience with direct supervision of professional staff, including hiring and firing, evaluation, and training and development;
  • Strong communication, interpersonal, and teamwork skills;
  • Ability to work in an executive capacity to lead, influence, and participate in long-range planning efforts with Senior Staff and Trustees;
  • Blackbaud Software Suite (including Financial Edge and Raiser’s Edge) preferred;
  • Experience with not-for-profits preferred, but not required.

Schedule: Monday through Friday; exempt position.

Benefits: Group life, health, dental, vision and long term disability insurance; 403(b) and 457(b) retirement plans; 25 vacation days, two personal days and paid holidays annually; long term care available after one year of service.

Date Posted: April 29, 2019.

Date Available: September 3, 2019

Director of Major and Planned Giving

Department: Development

Summary: Reporting to the Vice President for Development, the Director of Major and Planned Giving builds a program to secure major and planned gifts from individuals to the Newberry Library. The Director will support successful current fundraising efforts and work to increase their productivity, and will develop new fundraising strategies and initiatives on an ongoing basis.


  • Play a key role in ensuring that the overall fundraising goals of the Library are achieved each year;
  • Plan and implement a comprehensive program to secure increased major and deferred gifts from individuals;
  • Increase the membership of the Blatchford Society and the Society of Collectors and oversee all solicitation, cultivation, stewardship, and benefit fulfillment for these groups;
  • Serve as the relationship manager for a portfolio of active individual prospects and donors. Develop and implement individualized cultivation, solicitation, and stewardship plans. Meet with donors and prospects regularly and actively participate in solicitations.
  • Engage the Newberry’s President, Vice President for Development, senior staff, Trustees, and other staff in the cultivation, solicitation, and stewardship of donors, and actively support their involvement;
  • Develop and implement a planned giving marketing plan including direct marketing and cultivation programs and events;
  • Serve as the Development staff liaison to the Society of Collectors, as well as the Collections Steering Committee. Marshal, guide, and support their efforts to grow funds for collection acquisitions;
  • Manage the growth and stewardship of the Heritage and Genealogical Society;
  • Create and manage a regional giving plan to include key Midwest constituencies;
  • Serve as the contact person for executors of realized estate gifts;
  • Think cross-functionally to identify prospects and opportunities for major gifts, planned giving, corporate/foundation support, etc.;
  • Strive to maximize the capacity, productivity, and cost effectiveness of all fundraising efforts;
  • Maintain the highest standards of professional and ethical conduct;
  • Continually develop expertise through active involvement with professional associations and by attending relevant seminars and professional development classes;
  • Represent the Development Office at Library events;
  • Engage in all other projects and activities needed for the achievement of departmental goals.


  • A self-starter with exemplary communication, writing, and interpersonal skills;
  • Substantial fundraising experience (five or more years preferred) with a track record of achieving fundraising goals;
  • Demonstrated ability to work on several projects concurrently while achieving results;
  • Bachelor’s degree or equivalent experience;
  • Excellent organizational and analytical skills;
  • Proficiency with Microsoft Office;
  • Knowledge of The Raiser’s Edge fundraising software a plus.

Schedule: Full-time, exempt position; evening and weekend hours as needed to achieve goals and attend Library events.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: July 9, 2019

Date Available: Immediately