Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.
Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.
Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324
Fax: (312) 255-3509
No phone calls please.
In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.
We thank you for your interest in employment opportunities at the Newberry.
The Newberry is an equal opportunity employer.
Department: Collection Services
Summary: Reporting to the Director of Collection Services, the Acquisitions Manager manages current and antiquarian acquisitions, both purchases and gifts, for monographs, serials and other formats and supervises the Acquisitions Section staff (3.5 FTE) involved in collection development and gift acquisitions, serials maintenance and ordering materials.
Manage the acquisitions process for monographs and serials.
- Perform and/or oversee bibliographic searching of local, regional and national library catalogs and vendor databases, to identify and locate current and out-of-print materials. Create short bibliographic records in the online catalog for items to be ordered which are not represented in OCLC WorldCat.
- Perform and/or oversee processing and distribution of incoming departmental mail, ordering and invoice processing, claiming, and materials check-in within the integrated library system, coordinating with the cataloging section when appropriate.
- Work with members of the Collection Development Steering Committee to order and receive materials, prioritize and expedite orders, expend the materials budget and approve invoices.
- Provide reports on acquisitions activities to the Vice President for Library Services, the Collection Development Steering Committee and the Director of Collection Services.
- Monitor purchasing and reconcile fund activity activities between Acquisitions and Accounting using Newberry’s Business Office financial software.
- Maintain and evaluate the Library’s relationships with vendors and dealers.
- Work with the Director of Collection Services on planning and ongoing oversight of the Acquisitions Section’s activities.
- Assist the Director of Collection Services in preparation of materials budget.
Manage the staff of the Acquisitions Section.
- Train, supervise, and evaluate professional and paraprofessional staff members.
Provide leadership on behalf of the Acquisitions Section, Collection Services, and Library Services.
- Work with the Principle Cataloging Librarian, Cataloging Projects Librarian, and the Director of Collection Services for planning and assessment in the department.
- Maintain current awareness of trends in the management and integration of acquisitions activities within technical and public services.
- Foster good working relationships within the department and with other departments and divisions of the Library.
Perform all other tasks or activities needed for the achievement of departmental and institutional goals.
- ALA-accredited master’s degree in library or information science; background in the humanities strongly preferred; advanced degree in the humanities desired
- Reading knowledge of French, German, Italian or Spanish
- At least 1 year acquisitions experience with current and special collections materials in an academic or research library using library system applications
- Experience with integrated systems, ExLibris Voyager preferred, for acquisitions, serials and cataloging as well as national, international and vendor databases
- Experience in database management.
- Experience with standards and practices used in ordering materials, vendor relations and organizing data and information, including electronic data interchange (EDI), AACR2r, RDA, MARC21, and Library of Congress classification and subject headings
- Strong computer and web application skills including, but not limited to: advanced features of Microsoft Office Suite, particularly with formulas in MS Excel; MS Access; and HTML.
- Supervisory and training experience
- Familiarity with current issues related to the functioning of acquisitions activities within technical services and library operations.
- Effective oral and written communication skills
- Excellent interpersonal, organizational and problem-solving skills
- Ability to lift 50 pounds
Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.
Schedule: 35-hour workweek, Monday through Friday 9-5 PM; exempt status.
Date Posted: 05/11/15
Deadline for Applications: Applications will be considered until position is filled.
Position Available: 05/11/15
Summary: Reporting to the President and Librarian, the Vice President for Development is the principal development officer of the Library and oversees the entire range of Development operations, including annual giving, major gifts, planned giving, corporate and foundation relations and giving, support groups, special and fund-raising events, and many volunteer activities.
Provides management and supervision of the Development office and all development operations, including development systems, personnel, and budget; works with the President and relevant Board of Trustees leaders to establish and implement long- and short-term plans for unrestricted and restricted giving, with a focus on the steady increase in the number of supporters and in gift revenue; continually assesses gift programs and processes, recommending and implementing changes as needed; insures accurate gift recording, timely receipt generation, and accurate gift income reports; staffs the relevant development-related committee of the Board of Trustees; working closely with the President, oversees special fund raising campaigns; cultivates and solicits individual, foundation, and corporate donors as appropriate, and as agreed with the President; performs all other development-related tasks or activities needed for the achievement of departmental and organizational goals as assigned by the President.
The leader of the Development enterprise must be an experienced development officer, with a minimum of ten years’ increasingly responsible fund raising experience. He or she is expected to understand all areas of development work, and have direct experience in more than one such area. By inclination and background, as well as education, the Development leader should have a sympathetic understanding of the humanities, humanities research, and the culture of a research library. Candidates must possess strong organizational, managerial, and writing skills; demonstrate a development professional’s knowledge of annual fund, major gift, corporate and foundation, and planned giving techniques and vehicles; and have the relevant knowledge and interpersonal skills needed to make the development office run smoothly and accomplish all its assignments effectively and on time. Simultaneously, she or he must be able to work effectively with colleagues from other areas of the Library, and to relate easily to trustees and donors. Preference will be given to candidates who have substantial prior experience with libraries or similar cultural organizations, with the humanities, or with higher educational institutions. Preference will also be given to candidates who have a thorough knowledge of the Chicago charitable giving arena. Significant experience with larger scale fundraising campaigns is desirable. It is essential that the Development leader have a strongly ethical outlook on development work, and be able to work in close partnership with the President.
Benefits: Group life, health, dental, vision, long term disability insurance; twenty-five vacation days; two personal days and paid holidays annually; long term care and TIAA-CREF retirement plan available after one year of service.
Schedule: 35-hour workweek, Monday through Friday 9-5 PM with evening and week-ends as required for position. Exempt status.
Date Posted: May 20, 2015
Application Deadline: June 8, 2015. Applications should include a cover letter, cv, and contact information for three references. Applicants should indicate their start date availability in the cover letter.