Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.
Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.
Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324
Fax: (312) 255-3509
No phone calls please.
In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.
We thank you for your interest in employment opportunities at the Newberry.
The Newberry is an equal opportunity employer.
Division: Research and Academic Programs
Summary: Reporting to the President and Librarian, the Vice President for Research and Academic Programs is the Newberry’s chief research and academic officer and oversees one of the Newberry’s three program divisions. The division includes a central operation, which has responsibility for key research and academic programs such as fellowships and undergraduate seminars, as well as four program centers (the Hermon Dunlap Smith Center for the History of Cartography, the DArcy McNickle Center for American Indian and Indigenous Studies, the Center for Renaissance Studies, and the Dr. William M. Scholl Center for American History and Culture). The division collaborates closely with the Newberry’s Library Services Division and with the Department of Continuing Education.
The Vice President for Research and Academic Programs provides leadership to the Newberry in the area of research and academic affairs, working with the divisions department heads and with other Newberry staff to plan, implement, fund, and review programs that make use of the Newberry’s collection, expertise, and partnerships. He or she is responsible for budget supervision, personnel management, and program evaluation for the division. He or she also represents the division in Senior Staff deliberations and in relevant Trustee meetings (especially the Research, Education, and Academic Programs Committee), as well as with relevant colleagues at other institutions ranging from universities to other libraries to funding entities. Specifically, the Vice President will:
- Supervise and provide direction to the Newberry’s fellowship program
- Supervise and provide direction to the four program centers in the division
- Provide direction to the undergraduate and graduate academic programs
- Participate through leadership and collaboration in the development, implementation, and review of funded academic and research projects within the division as well as joint with other divisions and with other organizations
- Lead and participate in the divisions grant application and review processes
- Work closely with senior colleagues in other divisions on behalf of the Newberry’s goals and programs, including participation as a member of the Senior Staff
- Advise the president on matters relating to research and academic programs
- Develop and review of relevant partnerships with other organizations (including foundations and agencies, cultural institutions, and colleges and universities), as they bear on research and academic programs
- Cultivate relationships with scholars and peers at other relevant institutions, in order to benefit the Newberry’s partnerships
- Collaborate with the vice president for development and other staff in relevant fundraising activities
- Undertake or participate in special projects, as assigned by the president
- Ph.D. in a field relevant to the Newberry’s collections, with a record of scholarly achievement and successful teaching at the college or university level
- Understanding of and substantial experience with research libraries
- Demonstrated ability to manage intellectual, personnel, and financial resources, having achieved success in one or more notable administrative assignments
- Demonstrated commitment to the advancement of humanities-oriented scholarly inquiry
- Understanding of and experience with museums and other cultural organizations, including inter-institutional collaboration
- Successful grant-writing and fund-raising experience highly desirable
Schedule: Full-time, 35-hour workweek, Monday through Friday; exempt position.
Benefits: First year – health, dental, vision, group life, and long-term disability insurance, twenty-five vacation days, two personal days, paid holidays, and 457(b) deferred compensation plan. After one year of service – long-term care and TIAA-CREF retirement plan available.
Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references. Applicants should indicate their start date availability in the cover letter.
Date Posted: October 22, 2014
Deadline for applications: December 15, 2014
Department: Digital Initiatives and Services
Summary: Reporting to the Manager of Digital Initiatives and Services, the Digital Initiatives Librarian has the technical ability and knowledge to assist in the development, implementation, and management of the Library’s growing digital collections, publications, and resources. The Digital Initiatives Librarian has primary responsibility for managing Piction, the Newberry’s digital asset management system. The Digital Initiatives Librarian will work closely with Information Technology, Research and Academic Programs, Department of Continuing Education, Communications and Marketing, Readers Services, and Collection Services and serve on the reference team.
Digital collections: Provide expertise, advice, and assistance in the development, deployment, evaluation, and preservation of digital collections and content.
- Consulting with Newberry staff, prioritize materials and create publically accessible digital collections of Newberry holdings in ContentDM and other content management systems.
- Coordinate staff training, support, and documentation relating to digital collections and technologies.
- Assist with the acquisition and implementation of new digital collections (e.g., digital collections of Newberry images, video, and audio; born-digital content in manuscript and archival collections; preservation reformatting projects; commercial digitization projects).
- Consult and assist with the preservation of digital assets and content.
Digital Asset Management: Serve as primary manager of Piction.
- Manage the Newberry’s use of Piction, including administrative maintenance, content ingest, report generation, staff support, training, and troubleshooting.
- Lead the development workflows and procedures for expanding the use of the Piction; prepare documentation for workflows and procedures.
- Develop and lead Piction training sessions as needed.
- Participate in planning for the Piction public interface and e-commerce implementation.
Digital Initiatives: Provide expertise, advice, and assistance in the development, management, evaluation, and sustainability of digital resources and publications.
- Participate in digital project planning and management; assist with writing grant proposals and reports; oversee digital project development; hire and supervise technical consultants for digital projects.
- Participate in the evaluation and implementation of technologies related to digital resources, e.g., digital exhibition software, content management systems.
- Assist in the maintenance and sustainability management for digital content and resources, including technical troubleshooting, preventative planning and development of new policies and procedures.
- Manage externally hosted digital resources that have been developed by the Newberry.
- Assist with the development of a digital initiatives/digital scholarship internship and supervise interns.
Metadata: Work with Collection Services and other relevant staff to provide discovery and access for the library’s digital assets in Piction, ContentDM and other digital resources.
- Assist in the development and implementation of efficient, effective workflows for metadata production and use throughout the library.
- Serve as a staff resource, liaison, and facilitator for metadata services.
- Assist with metadata training for staff, interns, and volunteers.
- Assist in the coordination and integration of digital collections with other relevant resources and services.
Reference, instruction, and outreach: Serve and provide digital leadership as an active member of the reference team.
- Serve at the reference desk on a weekly basis.
- Serve as a catalyst for digital innovations in reference, instruction, and outreach and assist in the development and delivery of web content and services.
- Participate in instruction and outreach as part of the reference team.
Other responsibilities include:
- Keep abreast of current developments in librarianship and emerging technologies. Monitor, identify, and communicate innovations in uses of the web to deliver resources and services.
- Represent the Newberry in the area of digital initiatives and collections on committees, inter-institutional collaborative efforts, and at meetings and conferences.
- Participate in local, regional, national and international collaborative digital collection building efforts.
- Participate in other tasks or activities needed for the achievement of Library Services goals.
- MLS from ALA-accredited institution or equivalent degree required, with 1-3 years professional experience.
- Background in the humanities and experience providing access to digital resources highly desirable.
- Interest in the Newberry’s scholarly and public mission, collections, and audiences required.
Experience in or knowledge of the following areas:
- Digital library/archives trends and technologies
- Digital resource access and use
- Metadata/cataloging/archival descriptive standards and controlled vocabularies, Metadata harvesting and crosswalks
- Content/digital asset management systems, Omeka, ContentDM, preferred
- Database report generation, preferred
- Website development and design, preferred
- Web hosting and maintenance, preferred
- Excellent interpersonal skills with ability to facilitate collaboration
- Excellent writing skills
- Ability to communicate effectively with diverse library users and staff
- Public service orientation requiring tact, patience, and flexibility
- Ability to work independently and collegially
- Capacity for working flexibly and creatively in a changing environment
Schedule: Full-time, 35-hour workweek, Monday through Friday and an occasional Saturday; Exempt position.
Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacation days, long-term disability, long-term care, and TIAA-CREF retirement plan available.
Date Posted: July 16, 2014. Applications accepted until position filled.
Date Available: Immediately
Department: Reader Services
Summary: Reporting to the Director of Reader Services, the Ayer Reference Librarian provides reference, instruction, and outreach with special emphasis on American Indian and Indigenous Studies and Latin American history, the major strengths of the Ayer and Greenlee collections at the Newberry Library. For further information on the Ayer and Greenlee collections see: http://www.newberry.org/american-indian-and-indigenous-studies
- Provide reference assistance to library patrons in person, on the phone, and via email.
- Provide specialized reference assistance relating to the Ayer and Greenlee collections and related fields of study.
- Provide instruction, tours, and library orientation to visiting groups, resident fellows, and classes.
- Participate in the development of print and online content for instruction, outreach, promotion of Newberry collections, and service to readers.
- Assist in collection development for American Indian and Indigenous Studies, Latin American History, and other subject areas as needed.
- Collaborate with Newberry research staff and participants, especially with the D’Arcy McNickle Center for American Indian and Indigenous Studies, the Newberry fellowship program, and undergraduate programs.
- Participate in reference service planning, collection management, library committees, special projects, and other tasks or activities needed for the achievement of departmental goals.
- Keep abreast of current developments in librarianship and instructional technologies.
- MLS/MLIS or equivalent experience required; second Masters desirable.
- Specialized knowledge in American Indian and Indigenous Studies and/or Latin American history required.
- Strong general knowledge of the humanities required.
- Reading and speaking knowledge of Spanish required; Portuguese and other languages also desirable.
- Professional experience in a research library providing reference, instruction, and outreach highly desirable.
- Experience in a special collections, archives, or museum setting highly desirable.
- Knowledge of a variety of print and electronic reference sources and the scholarly literature of American Indian and Indigenous Studies and/or Latin American history highly desirable.
- Excellent interpersonal skills.
- Demonstrated ability to collaborate effectively and communicate effectively with diverse library users and staff.
- Strong public service orientation requiring tact, patience, and flexibility.
- Ability to work independently and collegially.
- Strong leadership, project management, communication, and organizational skills.
- Computer proficiency.
- Capacity for working flexibly and creatively in a changing environment.
Schedule: Full time, 35 hours per week, primarily Tuesday-Saturday. Exempt position.
Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacations day, long-term disability, long-term care, and TIAA-CREF retirement plan available.
Date Posted: September 5, 2014. Applications accepted until position filled.
Date Available: Immediately
Department: Marketing and Communications
Summary: Reporting to the Manager of Publications, the Visitor Assistant greets, assists, and helps orient visitors to the Library.
- Welcomes all visitors to the Library.
- Provides orientation for new visitors.
- Begins registration process for new readers and direct accordingly.
- Operates telephone switchboard by answering incoming telephone calls, fielding questions, and directing constituents appropriately.
- Coordinates volunteer staffing of the information desk including recruitment, training and scheduling.
- Assists with seminar registration.
- Assists communications staff with visitor related projects such as surveys as needed.
- Handles all other tasks or activities needed for the achievement of departmental goals.
- Bachelor’s degree preferred but not required.
- Strong communications and diplomacy skills with the ability to handle multiple tasks and serve a diverse public required.
- Must be articulate, remain calm under pressure, and be committed to quality customer service.
- Previous similar experience preferred.
Schedule: Part time, Tuesday to Friday Noon - 4 PM and Saturday 9 AM – 1 PM. Non-exempt position. There is a possibility that the role will be split into two part-time positions working 8 - 12 hours per week.
Salary: $10.00 per hour
Date Posted: October 1, 2014
Available: October 30, 2014