Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Collection Services Assistant

Development Operations Manager

Information Technology Director

Information Technology Director

Department: Information Technology

Summary: Reporting to the Vice President for Finance and Administration, the Information Technology Director is responsible for managing the Newberry’s information technology services and infrastructure, serving the institution and its users.

Responsibilities:

  • Work with the Vice President for Finance and Administration to develop and implement information technology policies and procedures in accordance with institution-wide perspectives and goals;
  • Set IT goals for the Newberry in cooperation with the President and the senior staff. Analyze institutional needs brought forward by senior staff, recommend technical solutions, and prioritize implementation;
  • Monitor all IT operating and capital expenses. Purchase efficient and cost-effective software, hardware, and web-based services;
  • Supervise the IT staff and set priorities regarding their workload;
  • Develop and maintain partnerships with contractors and vendors;
  • Identify the need for upgrades, configurations, or new hardware and software systems, and for physical infrastructure improvements. Plan implementations of the systems, coordinating with relevant Newberry staff, vendors, and institutional partners;
  • Work with IT staff to maintain Windows servers and network infrastructure;
  • Maintain high levels of digital security and adherence to standards throughout the Newberry. Identify security vulnerabilities and mitigate them with solutions that improve digital security;
  • Develop and annually review the IT disaster recovery plan, ensuring ongoing relevance and accuracy.

Qualifications:

  • BS/BA in IT related field and 7+ years of IT experience;
  • Strong knowledge of current Windows Server operating systems, TCP/IP networking, and AD authentication;
  • Experience with database management (MSSQL/MySQL);
  • Familiarity with SAN, WiFi, and switch/router hardware configuration and implementation;
  • A history of managing enterprise-level projects and vendor relationships;
  • Demonstrated professionalism and integrity, with strong interpersonal, collaboration, and communication skills and a service orientation;
  • Creative problem solving and troubleshooting ability;
  • Experience with Office 365 and Blackbaud products preferred;
  • Experience with website administration preferred;
  • Supervisory experience, including hiring, preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: August 15, 2019

Date Available: September 9, 2019

Development Operations Manager

Department: Development

Summary: The Development Operations Manager is responsible for oversight of the Newberry’s customer relationship management (CRM) database, The Raiser’s Edge, utilizing the system to effectively record patron and gift information and leveraging patron information to encourage increased giving to the Newberry. The Manager will assist departments throughout the library with the database and its related online tools, fostering increased use of the central database system and training staff as appropriate. The Manager will also serve as the primary data analyst and prospect researcher for the Development Office. This position reports to the Director of Individual Giving.

Responsibilities:

  • Create, implement, and oversee all data management policies and procedures using The Raiser’s Edge;
  • Define and enforce standards and procedures for data entry and maintenance, including the establishment of new records and methods to regularly identify, combine, and delete duplicate records;
  • Responsible for the accurate and prompt processing and recording of all gifts and pledges;
  • Oversee the gift acknowledgment process, including generation of acknowledgement letters and membership materials, completion of matching gift forms, and related tasks;
  • Serve as liaison between Development Office and Finance Office; coordinate reporting needs and reconcile gifts, pledges, and payments; identify best practices for receivable gift data entry;
  • Maintain Raiser’s Edge records for all donors and pull lists of those donors as needed for recognition and mailing purposes;
  • Serve as primary data analyst for the Development Office; generate timely fundraising and related financial reports for Development and executive leadership of the library;
  • Utilize data analytics and predictive modeling to identify characteristics of current donors and mine Raiser’s Edge for President’s Fellows, major gift donors, and planned giving prospects;
  • Serve as a user expert in support of staff from other departments who are using Blackbaud web tools and The Raiser’s Edge, providing training and ongoing support, and serve as primary liaison between the Newberry and Blackbaud;
  • Process online mailing list registration requests;
  • Research individual, foundation, and corporate prospects for both the Annual Fund and restricted giving, assessing giving capacity, potential areas of interest, and likelihood of giving;
  • Regularly cross-reference comparable institutions’ donor lists and advise appropriate staff;
  • Maintain the highest standards of professional and ethical conduct;
  • Understand and adhere to established ethical standards related to the procurement and use of prospect and donor information
  • Represent the Development Office at library events;
  • Pursue other projects and activities needed for the achievement of institutional and departmental goals.

Qualifications:

  • Bachelor’s degree or equivalent;
  • Experience with The Raiser’s Edge strongly preferred;
  • Experience with Blackbaud online tools and iWave or other research tools preferred;
  • 3+ years’ experience working with a CRM database;
  • Knowledge of fundraising best practices;
  • Superior organizational skills and attention to detail;
  • Proven ability to manage multiple priorities and work well under pressure to meet deadlines without sacrificing accuracy;
  • Ability to work collaboratively and cooperatively with colleagues and donors.

Schedule: Full-time; exempt position; Monday through Friday with some evening and weekend hours as needed.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: September 12, 2019

Date Available: Immediately

Collection Services Assistant

Department: Collection Services

Summary: Reporting to the Principal Cataloging Librarian and the Acquisitions Manager, the Collection Services Assistant prepares library materials for shelving and assists in a variety of processing activities in the Acquisitions and Cataloging sections.

Responsibilities:

  • Under the supervision of the Principal Cataloging Librarian, primarily responsible for marking and creating flags and labels for library materials in all formats;
  • Consults with the Principal Cataloging Librarian on the labeling of complex materials;
  • Under the supervision of the Acquisitions Manager, assists in serials and monographs check-in, invoicing, and claiming activities;
  • Under the supervision of the Acquisitions Manager, assists in current monograph ordering;
  • Under the supervision of the Acquisitions Manager, sorts incoming and outgoing mail;
  • Works closely with Section heads to maintain workflows;
  • Participates in training activities for Ex Libris Alma library system in preparation for Newberry’s migration to the platform in June 2020;
  • Assists Section heads and the Director in departmental projects;
  • Performs other tasks or activities needed for the achievement of departmental goals.

Qualifications:

  • B.A. or equivalent with strong background in the humanities;
  • Previous library experience preferred;
  • Work effectively with others in a team environment;
  • Ability to work quickly and accurately within a high level of activity;
  • Ability to sustain close attention to detail;
  • Excellent organizational and interpersonal skills;
  • Excellent oral and written communication skills;
  • Responsive to changing needs and priorities;
  • Physical strength with the ability to lift 50 pounds and manual dexterity for labeling materials;
  • Knowledge of Microsoft applications, especially MS Word and Excel.

Schedule: Full time, 35 hours per week, Monday through Friday, 9 AM - 5 PM. Non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: September 20, 2019

Date Available: September 30, 2019