Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Acquisitions Manager

Roger and Julie Baskes Vice President for Library Services

Seminars Manager


Roger and Julie Baskes Vice President for Library Services

Division: Library Services

Summary: Reporting to the President and Librarian, the Baskes Vice President is the Newberry’s chief professional librarian and library officer, overseeing the largest of the institution’s three program units. The division has approximately 50 staff in five departments: Collection Services (three sections), Conservation Services, Reader Services (three sections), Maps and Modern Manuscripts (two sections), and Digital Initiatives and Services. Among the Newberry’s curators, several report directly to the Vice President. The division collaborates closely with the Newberry’s Research and Academic Programs Division, and with the Department of Continuing Education.


  • Provides leadership to the Newberry in the area of collection management and collection development;
  • Works with the division’s department heads and with other Newberry staff to plan, implement, fund, and review services and programs that permit the collection to be used effectively and to grow intelligently;
  • Oversees budget supervision, personnel management, and program evaluation for the division;
  • Leads the division’s grant application and review process;
  • Represents the division in Senior Staff deliberations and in relevant Trustee meetings (especially the Collection Management and Research, Education, and Academic Programs Committees), as well as with relevant colleagues at institutions ranging from other research libraries to funding entities.


  • Professional library degree (M.L.S. or equivalent);
  • Extensive experience in a special-collection library setting, with a record of successful, increasingly responsible management activity and a strong understanding of the world of rare books, manuscripts, maps, and other special collections, along with a broad understanding of research libraries;
  • A record of scholarly achievement and a Master’s degree in a subject field relevant to the Newberry’s collection are desirable;
  • Demonstrated strong orientation to providing top-flight service;
  • Demonstrated commitment to and an understanding of humanities research and education today;
  • Ability to lead creative thinking about organizational innovation, including the areas of library service and systems, collection development, and the application of digital tools;
  • Effective leadership, communication, and interpersonal organizational skills, including the capacity to work with a wide range of staff and users and to develop and lead major projects;
  • Ability to manage financial and personnel resources skillfully;
  • Preference will be given to candidates who have experience collaborating with other libraries, museums, and other cultural organizations.

Schedule: Full-time, 35-hour workweek, Monday through Friday; exempt position.

Benefits: First year – health, dental, vision, group life, and long-term disability insurance, twenty-five vacation days, two personal days, paid holidays, and 457(b) deferred compensation plan. After one year of service – long-term care and TIAA-CREF retirement plan available.

Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references. Applicants should indicate their start date availability in the cover letter.

Date Posted: December 2, 2014

Application review: The first review of candidates will take place on February 16, 2015, and will continue until the position is filled.

Date Available: July 1, 2015


Acquisitions Manager

Department: Collection Services

Summary: Reporting to the Director of Collection Services, the Acquisitions Manager manages current and antiquarian acquisitions, both purchases and gifts, for monographs, serials and other formats and supervises the Acquisitions Section staff (3.5 FTE) involved in collection development and gift acquisitions, serials maintenance and ordering materials.


Manage the acquisitions process for monographs and serials.

  • Perform and/or oversee bibliographic searching of local, regional and national library catalogs and vendor databases, to identify and locate current and out-of-print materials. Create short bibliographic records in the online catalog for items to be ordered which are not represented in OCLC WorldCat.
  • Perform and/or oversee processing and distribution of incoming departmental mail, ordering and invoice processing, claiming, and materials check-in within the integrated library system, coordinating with the cataloging section when appropriate.
  • Work with members of the Collection Development Steering Committee to order and receive materials, prioritize and expedite orders, expend the materials budget and approve invoices.
  • Provide reports on acquisitions activities to the Vice President for Library Services, the Collection Development Steering Committee and the Director of Collection Services.
  • Monitor purchasing and reconcile fund activity activities between Acquisitions and Accounting using Newberry’s Business Office financial software.
  • Maintain and evaluate the Library’s relationships with vendors and dealers.
  • Work with the Director of Collection Services on planning and ongoing oversight of the Acquisitions Section’s activities.
  • Assist the Director of Collection Services in preparation of materials budget.

Manage the staff of the Acquisitions Section.

  • Train, supervise, and evaluate professional and paraprofessional staff members.

Provide leadership on behalf of the Acquisitions Section, Collection Services, and Library Services.

  • Work with the Principle Cataloging Librarian, Cataloging Projects Librarian, and the Director of Collection Services for planning and assessment in the department.
  • Maintain current awareness of trends in the management and integration of acquisitions activities within technical and public services.
  • Foster good working relationships within the department and with other departments and divisions of the Library.

Perform all other tasks or activities needed for the achievement of departmental and institutional goals.


  • ALA-accredited master’s degree in library or information science; background in the humanities strongly preferred; advanced degree in the humanities desired
  • Reading knowledge of French, German, Italian or Spanish
  • At least 1 year acquisitions experience with current and special collections materials in an academic or research library using library system applications
  • Experience with integrated systems, ExLibris Voyager preferred, for acquisitions, serials and cataloging as well as national, international and vendor databases
  • Experience in database management.
  • Experience with standards and practices used in ordering materials, vendor relations and organizing data and information, including electronic data interchange (EDI), AACR2r, RDA, MARC21, and Library of Congress classification and subject headings
  • Strong computer and web application skills including, but not limited to: advanced features of Microsoft Office Suite, particularly with formulas in MS Excel; MS Access; and HTML.
  • Supervisory and training experience
  • Familiarity with current issues related to the functioning of acquisitions activities within technical services and library operations.
  • Effective oral and written communication skills
  • Excellent interpersonal, organizational and problem-solving skills
  • Ability to lift 50 pounds

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Schedule: 35-hour workweek, Monday through Friday 9-5 PM; exempt status.

Date Posted: 02/11/15

Deadline for Applications: Applications received by February 27, 2015 will be considered first.

Position Available: March 2015


Seminars Manager

Department: Continuing Education

Summary: Reporting to the Director of Continuing Education, the Seminars Manager is responsible for administering the Department’s seminars program, which offers approximately 140 courses and enrolls 1,600 persons over the course of three terms per year. Position may be broadened to include administration for other seminars.


  • Develops and manages seminars budget;
  • Recruits, coordinates, and reviews more than 70 part-time instructors;
  • Solicits proposals for seminars;
  • Selects seminars through a committee-based evaluation process;
  • Schedules courses;
  • Prepares copy for the program’s brochure and website;
  • Works with the Manager of Publications to develop publicity, marketing, and advertising strategies for the expansion of the seminars;
  • Collaborates with the Development Office to cultivate seminar participants for donorship and works with the library’s Raiser’s Edge database to promote and manage the Seminars program;
  • Oversees the ordering of books and supplies for the courses;
  • Oversees participant registration and the day-to-day needs of the seminars while in session;
  • Handles all other tasks or activities needed for the achievement of departmental goals.


  • Bachelor’s degree in the humanities required;
  • Master’s degree or other post-baccalaureate work preferred;
  • Knowledge of and experience using Raiser’s Edge or similar database is required;
  • Ability to plan and organize work independently, manage several projects at once with attention to detail despite frequent interruptions and delegate and supervise others effectively;
  • Editing and proofreading skills, computer literacy and good communication skills required.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Schedule: Full-time, 35 hours per week, generally Tuesday through Saturday 9-5 PM or 10 - 6 PM. Evening and week-end hours for seminar registration periods and special events. Exempt position.

Date Posted: 03/27/15

Position Available: April 21, 2015