Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Acquisitions Manager

Cataloging Project Librarian

Roger and Julie Baskes Vice President for Library Services

Vice President for Research and Academic Programs

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Vice President for Research and Academic Programs

Division: Research and Academic Programs

Summary: Reporting to the President and Librarian, the Vice President for Research and Academic Programs is the Newberry’s chief research and academic officer and oversees one of the Newberry’s three program divisions. The division includes a central operation, which has responsibility for key research and academic programs such as fellowships and undergraduate seminars, as well as four program centers (the Hermon Dunlap Smith Center for the History of Cartography, the DArcy McNickle Center for American Indian and Indigenous Studies, the Center for Renaissance Studies, and the Dr. William M. Scholl Center for American History and Culture). The division collaborates closely with the Newberry’s Library Services Division and with the Department of Continuing Education.

Responsibilities:

The Vice President for Research and Academic Programs provides leadership to the Newberry in the area of research and academic affairs, working with the divisions department heads and with other Newberry staff to plan, implement, fund, and review programs that make use of the Newberry’s collection, expertise, and partnerships. He or she is responsible for budget supervision, personnel management, and program evaluation for the division. He or she also represents the division in Senior Staff deliberations and in relevant Trustee meetings (especially the Research, Education, and Academic Programs Committee), as well as with relevant colleagues at other institutions ranging from universities to other libraries to funding entities. Specifically, the Vice President will:

  • Supervise and provide direction to the Newberry’s fellowship program
  • Supervise and provide direction to the four program centers in the division
  • Provide direction to the undergraduate and graduate academic programs
  • Participate through leadership and collaboration in the development, implementation, and review of funded academic and research projects within the division as well as joint with other divisions and with other organizations
  • Lead and participate in the divisions grant application and review processes
  • Work closely with senior colleagues in other divisions on behalf of the Newberry’s goals and programs, including participation as a member of the Senior Staff
  • Advise the president on matters relating to research and academic programs
  • Develop and review of relevant partnerships with other organizations (including foundations and agencies, cultural institutions, and colleges and universities), as they bear on research and academic programs
  • Cultivate relationships with scholars and peers at other relevant institutions, in order to benefit the Newberry’s partnerships
  • Collaborate with the vice president for development and other staff in relevant fundraising activities
  • Undertake or participate in special projects, as assigned by the president

Qualifications:

  • Ph.D. in a field relevant to the Newberry’s collections, with a record of scholarly achievement and successful teaching at the college or university level
  • Understanding of and substantial experience with research libraries
  • Demonstrated ability to manage intellectual, personnel, and financial resources, having achieved success in one or more notable administrative assignments
  • Demonstrated commitment to the advancement of humanities-oriented scholarly inquiry
  • Understanding of and experience with museums and other cultural organizations, including inter-institutional collaboration
  • Successful grant-writing and fund-raising experience highly desirable

Schedule: Full-time, 35-hour workweek, Monday through Friday; exempt position.

Benefits: First year – health, dental, vision, group life, and long-term disability insurance, twenty-five vacation days, two personal days, paid holidays, and 457(b) deferred compensation plan. After one year of service – long-term care and TIAA-CREF retirement plan available.

Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references. Applicants should indicate their start date availability in the cover letter.

Date Posted: October 22, 2014

Deadline for applications: December 15, 2014

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Roger and Julie Baskes Vice President for Library Services

Division: Library Services

Summary: Reporting to the President and Librarian, the Baskes Vice President is the Newberry’s chief professional librarian and library officer, overseeing the largest of the institution’s three program units. The division has approximately 50 staff in five departments: Collection Services (three sections), Conservation Services, Reader Services (three sections), Maps and Modern Manuscripts (two sections), and Digital Initiatives and Services. Among the Newberry’s curators, several report directly to the Vice President. The division collaborates closely with the Newberry’s Research and Academic Programs Division, and with the Department of Continuing Education.

Responsibilities:

  • Provides leadership to the Newberry in the area of collection management and collection development;
  • Works with the division’s department heads and with other Newberry staff to plan, implement, fund, and review services and programs that permit the collection to be used effectively and to grow intelligently;
  • Oversees budget supervision, personnel management, and program evaluation for the division;
  • Leads the division’s grant application and review process;
  • Represents the division in Senior Staff deliberations and in relevant Trustee meetings (especially the Collection Management and Research, Education, and Academic Programs Committees), as well as with relevant colleagues at institutions ranging from other research libraries to funding entities.

Qualifications:

  • Professional library degree (M.L.S. or equivalent);
  • Extensive experience in a special-collection library setting, with a record of successful, increasingly responsible management activity and a strong understanding of the world of rare books, manuscripts, maps, and other special collections, along with a broad understanding of research libraries;
  • A record of scholarly achievement and a Master’s degree in a subject field relevant to the Newberry’s collection are desirable;
  • Demonstrated strong orientation to providing top-flight service;
  • Demonstrated commitment to and an understanding of humanities research and education today;
  • Ability to lead creative thinking about organizational innovation, including the areas of library service and systems, collection development, and the application of digital tools;
  • Effective leadership, communication, and interpersonal organizational skills, including the capacity to work with a wide range of staff and users and to develop and lead major projects;
  • Ability to manage financial and personnel resources skillfully;
  • Preference will be given to candidates who have experience collaborating with other libraries, museums, and other cultural organizations.

Schedule: Full-time, 35-hour workweek, Monday through Friday; exempt position.

Benefits: First year – health, dental, vision, group life, and long-term disability insurance, twenty-five vacation days, two personal days, paid holidays, and 457(b) deferred compensation plan. After one year of service – long-term care and TIAA-CREF retirement plan available.

Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references. Applicants should indicate their start date availability in the cover letter.

Date Posted: December 2, 2014

Application review: The first review of candidates will take place on February 16, 2015, and will continue until the position is filled.

Date Available: July 1, 2015

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Cataloging Project Librarian

Department: Collection Services

Term: March 2015 - June 2016 (with possibility of renewal)

Summary: Grant funded position reporting to the Cataloging Projects Manager, the Cataloging Project Librarian is a member of the Projects Section in the Collection Services Department. Working with the Cataloging Projects Manager and the Principal Cataloging Librarian, the position performs original and copy cataloging in support of funded cataloging projects. Successful performance of the duties of this position requires knowledge of local and national cataloging standards, attention to detail, and time management skills.

Responsibilities:

Performs original and copy cataloging in a variety of formats, subjects, and languages, from all periods.

  • Searches, creates and edits records in OCLC WorldCat for addition to the Library’s online catalog, Ex Libris Voyager.
  • Applies current cataloging and description resources to meet national standards, consortium requirements, and local specifications for managing print and digital collections. Formats may include, but are not limited to: monographs, serials, graphics, sound and video recordings, computer files, online resources, scores, microforms, manuscripts (individual and collections), and digital materials. A special emphasis is placed on cartographic materials.
  • Contributes name authority records to Library of Congress NACO file using OCLC WorldCat.

Assists the Cataloging Projects Manager in maintaining project statistics.

Participates in the Department’s goals to process uncataloged materials.

  • Joins other cataloging staff in efforts to provide improved bibliographic control, access, and management to unprocessed, partially processed, and inadequately cataloged materials in any format.
  • Works with the Cataloging Projects Manager to determine appropriate level of cataloging (full, minimal or collection-level) for such materials.

Follows the policies, procedures, and workflow of the department.

  • Maintains Department and Project Section goals for quality and quantity of cataloging output.
  • Effectively manages time.

Participates in staff development activities.

  • Keeps abreast of current trends and developments in professional librarianship and cataloging through professional reading, participation in online forums, workshops.

May participate in divisional and institution-wide activities.

Performs all other tasks or activities needed for the achievement of departmental goals.

Qualifications:

  • ALA-accredited master’s degree in library or information science.
  • At least 1 year cataloging experience with a variety of formats in an academic or research library using OCLC WorldCat and a local library system (Ex Libris Voyager preferred). Experience cataloging special collections materials (desirable)
  • Experience applying current cataloging standards, practices and tools, such as AACR2r, RDA, LC classification, LC subject headings, and MARC21 formats for bibliographic, holdings and authority data.
  • Experience using tools and resources for describing and providing access to special formats and materials, such as DCRM manuals, Cartographic Material, DACS, EAD, Dublin Core, RBMS thesauri, AAT, TGM, FAST and others.
  • Working knowledge and understanding of the use of bibliographic reference tools appropriate to special materials (such as descriptive bibliographies, foreign language dictionaries, etc.).
  • Reading fluency required in French, Spanish or German, with bibliographic knowledge of other languages.
  • BA degree in the humanities or graduate level humanities courses (preferred).
  • Knowledge of the issues confronting libraries from the growth of the Web and expectations of Web users.
  • Knowledge of current trends and developments in professional librarianship and cataloging.
  • Demonstrated capability and proficiency with personal computers and software relevant to library, technical services and cataloging activities.
  • Excellent communication and interpersonal skills.
  • Excellent organizational, time management and project management skills.
  • Ability to work effectively with others or independently.
  • Responsive to changing needs and priorities.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Schedule: Full time, 35 hours/week, Monday through Friday; exempt status.

Date Posted: January 22, 2015

Deadline for Applications: Applications received by Feb. 27, 2015 will be considered first.

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Acquisitions Manager

Department: Collection Services

Summary: Reporting to the Director of Collection Services, the Acquisitions Manager manages current and antiquarian acquisitions, both purchases and gifts, for monographs, serials and other formats and supervises the Acquisitions Section staff (3.5 FTE) involved in collection development and gift acquisitions, serials maintenance and ordering materials.

Responsibilities:

Manage the acquisitions process for monographs and serials.

  • Perform and/or oversee bibliographic searching of local, regional and national library catalogs and vendor databases, to identify and locate current and out-of-print materials. Create short bibliographic records in the online catalog for items to be ordered which are not represented in OCLC WorldCat.
  • Perform and/or oversee processing and distribution of incoming departmental mail, ordering and invoice processing, claiming, and materials check-in within the integrated library system, coordinating with the cataloging section when appropriate.
  • Work with members of the Collection Development Steering Committee to order and receive materials, prioritize and expedite orders, expend the materials budget and approve invoices.
  • Provide reports on acquisitions activities to the Vice President for Library Services, the Collection Development Steering Committee and the Director of Collection Services.
  • Monitor purchasing and reconcile fund activity activities between Acquisitions and Accounting using Newberry’s Business Office financial software.
  • Maintain and evaluate the Library’s relationships with vendors and dealers.
  • Work with the Director of Collection Services on planning and ongoing oversight of the Acquisitions Section’s activities.
  • Assist the Director of Collection Services in preparation of materials budget.

Manage the staff of the Acquisitions Section.

  • Train, supervise, and evaluate professional and paraprofessional staff members.

Provide leadership on behalf of the Acquisitions Section, Collection Services, and Library Services.

  • Work with the Principle Cataloging Librarian, Cataloging Projects Librarian, and the Director of Collection Services for planning and assessment in the department.
  • Maintain current awareness of trends in the management and integration of acquisitions activities within technical and public services.
  • Foster good working relationships within the department and with other departments and divisions of the Library.

Perform all other tasks or activities needed for the achievement of departmental and institutional goals.

Qualifications:

  • ALA-accredited master’s degree in library or information science; background in the humanities strongly preferred; advanced degree in the humanities desired
  • Reading knowledge of French, German, Italian or Spanish
  • At least 1 year acquisitions experience with current and special collections materials in an academic or research library using library system applications
  • Experience with integrated systems, ExLibris Voyager preferred, for acquisitions, serials and cataloging as well as national, international and vendor databases
  • Experience in database management.
  • Experience with standards and practices used in ordering materials, vendor relations and organizing data and information, including electronic data interchange (EDI), AACR2r, RDA, MARC21, and Library of Congress classification and subject headings
  • Strong computer and web application skills including, but not limited to: advanced features of Microsoft Office Suite, particularly with formulas in MS Excel; MS Access; and HTML.
  • Supervisory and training experience
  • Familiarity with current issues related to the functioning of acquisitions activities within technical services and library operations.
  • Effective oral and written communication skills
  • Excellent interpersonal, organizational and problem-solving skills
  • Ability to lift 50 pounds

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Schedule: 35-hour workweek, Monday through Friday 9-5 PM; exempt status.

Date Posted: 02/11/15

Deadline for Applications: Applications received by February 27, 2015 will be considered first.

Position Available: March 2015