Employment | Newberry


Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities


Vice President for Finance and Administration


Department: Conservation Services

Summary: Reporting to the Director of Conservation Services, the Conservator performs treatments on Newberry Library collection materials, coordinates conservation aspects of special projects and exhibitions, and assists the Director with conservation initiatives and other departmental activities.


  • Specifies, performs, and documents treatments on Newberry Library collection materials. These non-circulating collections include a broad range of materials, including books, archival documents, maps, manuscripts on paper and parchment, photographs and other materials.
  • Works with Assistant Registrar and Exhibition Specialist to coordinate conservation and preparation aspects of special projects and exhibitions.
  • Works with the Director and Collections Conservator to plan, schedule, survey and oversee special project and exhibition treatment workflow.
  • Participates in preparation of library materials for exhibition and display.
  • Monitors statistics for project workflows.
  • Assists Director in the overall work of the department including departmental tours and other forms of outreach.
  • Assists with disaster preparedness and recovery.
  • May participate in library committees.
  • Keeps abreast of current developments in conservation, preservation, and related fields.
  • Performs other tasks or activities needed for the achievement of departmental goals.
  • May assist in training of volunteers and interns.


  • Bachelor’s degree and graduate degree in Conservation of library and archival materials or equivalent combination of training and experience required;
  • Minimum 2 years of experience in a relevant library or museum setting;
  • Knowledge of book history and structure;
  • Excellent hand skills and understanding of conservation theory, practice, and treatments for library materials including books, paper, maps, manuscripts on paper and parchment and photographs;
  • Excellent communication and interpersonal skills;
  • Demonstrated ability to work independently, collaboratively and productively in a dynamic environment;
  • Excellent organizational skills and ability to meet strict deadlines;
  • Demonstrated ability to use spreadsheets, databases and other productivity software effectively;
  • Experience in evaluating and treating materials for digital imaging and/or exhibition preferred;
  • Experience in exhibition preparation, installation, and environmental monitoring preferred;
  • Demonstrated record of continued education in the field preferred.

Schedule: Full time, 35 hours per week, Monday through Friday, with occasional evening and weekend assignments; non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: April 1, 2019

Date Available: Immediately

Vice President for Finance and Administration

Division: Finance and Administration

Summary: Reporting to the President and Librarian, the Vice President for Finance and Administration oversees the financial, general business, and occupancy functions of the Newberry. An officer of the corporation and the head of a Newberry division, the VP has responsibility for Finance and Accounting, Information Technology, Human Resources, Facilities and Facilities Security, revenue-generating Events, and the Bookstore. The VP serves as a member of the Library’s Senior Staff and works closely with the President and the Board of Trustees and relevant Board committees (Finance and Audit, Facilities, and Investment) in developing and implementing both annual and longer-term institutional planning and resource allocation, directing and administering the institution’s financial strategies and operations, pursuing many special projects, and sustaining effective day-to-day operations.


  • Manages and provides leadership for all departments within the Finance and Administration division;
  • Supervises the Controller, Director of Information Technology, Director of Human Resources, Facilities Manager and Chief Security Officer, Director of Events, and Bookstore Manager, ensuring that all departments meet their annual goals;
  • Leads and oversees the annual financial planning and budgeting process with appropriate input from the President, Senior Staff, and Board leadership. Conducts a thorough review of the annual budget with the Board to address questions and concerns and receive Board approval;
  • Oversees the development and delivery of timely and accurate financial reports to the President, Board, and Senior Staff to provide an effective understanding of the financial condition and needs of the Library;
  • Coordinates management of outside relationships, including but not limited to banks, investment advisors, external auditors, insurance brokers, and outside counsel as needed;
  • Manages debt and maintains debt covenant compliance with all banking partners;
  • Oversees all financial aspects of capital projects and provides information and counsel to the President and the Board on facilities projects;
  • Reviews all major contracts and facilitates legal review by outside counsel when necessary;
  • Serves as principal staff liaison with Trustees on the Finance and Audit, Investment, and Facilities Committees;
  • Completes special projects as assigned by the President, or, with the President’s consent, by members of the Board’s leadership.


  • Minimum of ten years of progressively responsible experience in financial administration with a successful record of accomplishment and effectiveness;
  • Bachelor’s degree in Accounting or Finance required, MBA preferred;
  • Proven experience with direct supervision of professional staff, including hiring and firing, evaluation, and training and development;
  • Strong communication, interpersonal, and teamwork skills;
  • Ability to work in an executive capacity to lead, influence, and participate in long-range planning efforts with Senior Staff and Trustees;
  • Blackbaud Software Suite (including Financial Edge and Raiser’s Edge) preferred;
  • Experience with not-for-profits preferred, but not required.

Schedule: Monday through Friday; exempt position.

Benefits: Group life, health, dental, vision and long term disability insurance; 403(b) and 457(b) retirement plans; 25 vacation days, two personal days and paid holidays annually; long term care available after one year of service.

Date Posted: April 29, 2019. Application review to begin May 20.

Date Available: September 3, 2019