Employment | Newberry


Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Donor Relations and Research Coordinator



Department: Information Technology

Summary: The Webmaster will administer and maintain the infrastructure of all Newberry websites. This will include management of content, information architecture, and software updates. The Webmaster will also oversee the creation of new web services and the incorporation of new technologies, provide training in the use of the Content Management System, and work with others to coordinate and develop web content on a variety of hosted sites.


  • Work with the Director of IT to maintain the web services infrastructure;
  • Research, develop, and maintain partnerships with contractors and vendors for the hosting and development of Newberry web content;
  • Consider and make recommendations about website innovations and work with other staff, institutional partners, and web services vendors to implement changes;
  • Consult in the selection of and best practices for web-based software and services;
  • Work with the Director of Digital Initiatives and Services on the development of content and web services on externally hosted sites;
  • Work with Director of Digital Initiatives and Services, archivists, and senior staff to sustain web resources through maintenance, archiving, and decommissioning;
  • Coordinate the integration of Newberry web resources and promote standards representing institution-wide perspectives and goals;
  • Administer access to web resources, monitor content and branding, and train Newberry staff in the editing process;
  • Assist the Director of Communications and Editorial Services in the use of Newberry social media sites to meet general communications objectives;
  • Assist staff in the development of website proposals.


  • BA in IT related field or equivalent experience;
  • Quick thinking, attention to detail, and a willingness to learn;
  • Professional attitude and clear communication skills;
  • Strong interpersonal skills with the ability to work with a wide range of staff;
  • Initiative to create and manage tasks and projects in a timely fashion;
  • Basic social media and information architecture experience;
  • Web development experience using HTML, CSS, and Javascript;
  • Experience with Drupal strongly preferred;
  • Familiarity with web technologies such as IIS, Apache, MySQL, Omeka, and/or Scalar a plus.

Schedule: Full-time, 35 hours per week. Exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: July 3, 2018

Date Available: Immediately

Donor Relations and Research Coordinator

Department: Development

Summary: Reporting to the Director of Individual Giving, the Donor Relations and Research Coordinator serves as the chief prospect researcher and provides administrative support for all aspects of the Newberry’s fundraising efforts. In addition, the Donor Relations and Research Coordinator implements and oversees a stewardship program for donors in conjunction with the Director of Individual Giving.


Stewardship and Donor Relations

  • Oversee recognition and stewardship processes for all donors;
  • Manage the Annual Report and donor signage process, ensuring all donors are recognized appropriately and correctly;
  • Serve as donor liaison for benefit fulfillment, including registering donors for Adult Education Seminars, ensuring the Rosenberg Bookshop is stocked with recognition gifts, and proofing invitation lists for donor events;
  • Oversee the Development webpages, and ensure that the information therein is accurate and up-to-date;
  • Draft and deploy a quarterly stewardship email;
  • Engage non-Development staff in thank-you letter writing and other stewardship activities for donors;
  • Work across the institution to incorporate Development messaging into all Newberry activities;
  • Produce and edit gift acknowledgment letters for all donors;
  • Serve as a back-up for the gift entry process;
  • Assist with special events as needed.

Prospect Research and Relationship Management

  • Research individual, foundation, and corporate prospects for both the Annual Fund and restricted giving. Maintain research templates and work with Development staff to research and identify potential donors based on the needs of their areas and institutional priorities;
  • Assist in identifying prospects, including patrons currently affiliated with the Newberry, and help assess giving capacity, potential areas of interest, and likelihood for giving in all areas of needed support;
  • Regularly cross-reference comparable institutions’ donor lists and advise appropriate staff;
  • Assist staff with tracking donor actions and ensure all solicitation tracking is up to date within Raiser’s Edge;
  • Research and create profiles for all new event attendees and record in Raiser’s Edge all post-event feedback and new information;
  • Develop agendas and lead regular meetings with fundraising officers to discuss relationship management;
  • Other duties as assigned.


  • Bachelor’s degree required, with a humanities background preferred;
  • Strong computer skills, including experience working with relational database software and ability to learn new applications quickly;
  • Strong written and verbal communication skills;
  • Proven ability to efficiently complete investigative research and communicate findings appropriately;
  • Ability to meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Demonstrated initiative and capacity for working both independently and collaboratively as a team member;
  • Previous experience in administrative support and/or nonprofit fundraising preferred;
  • Raiser’s Edge experience preferred.

Schedule: Full-time, 35 hours/week, Monday through Friday, with occasional early mornings and evenings required. Non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days and paid holidays annually; long-term disability, long-term care, and retirement plan match available after one year of service.

Date Posted: September 20, 2018

Date Available: Immediately