Internships | Newberry

Internships

A conservation intern working on book binding.

A conservation intern working on book binding.

The Newberry offers internships in most of its departments. Newberry interns benefit professionally and intellectually from challenging work assignments as well as participation in the library’s lively community of scholars. Interns are supervised individually by Newberry staff members, who serve as mentors and insure that the internship has a robust educational component. In addition to their individual assignments, interns learn about other dimensions of the Newberry through group presentations, tours, and events such as the weekly colloquium. At the colloquium, the Newberry community gathers to hear an informal talk, usually focused on the collections or a current research project within the Newberry, followed by discussion and accompanied by refreshments.

Internships may last from one month to one year, and require from seven to 35 hours per week. In most cases, hours can be arranged flexibly. Undergraduates and graduate students in the humanities, social sciences, library and information science, performing arts, journalism, communications, marketing, graphic design, and museum studies, as well as postgraduates with backgrounds in these fields, may apply for available internships. Please refer to the individual internship descriptions for the specific qualifications for each position.

If you would like to be considered for more than one internship, you only need to submit one application. In your cover letter, please specify the internship(s) for which you are applying, in order of preference.

These opportunities are unpaid (unless stated otherwise), however, many previous interns have earned academic credit for their Newberry experience.

Send résumé and cover letter combined in one PDF or word document.

Please submit your application by email addressed to:

Internship Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: internships@newberry.org

No phone calls please.

The application deadlines for internships are as follows:

April 15 – for summer internships (May-August)
August 9 – for fall internships (late August/early September-December)
December 1 – for winter/spring internships (January-April)

Current Opportunities

Development Internship

Events Internships

Fellowships Program Internship

Events Internship - 3 months

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with event coordination, planning, administrative tasks, working with clients and caterers, maintaining a supply of sales brochures, answering phone and email inquiries and maintaining event inventory and déco.; The intern may also be asked to serve as a back-up for public and group tours, set up and break down refreshments for Library related events, and promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree in progress or completed;
  • Friendly and professional demeanor;
  • Ability to work as part of a team as well as independently.

Schedule: 10 – 15 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends.

Long Term Events Internship: 6 months – 1 year

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with administrative tasks, maintaining a supply of sales brochures, answering phone inquiries, email inquiries, assisting with invoicing and file maintenance, maintaining event inventory and décor, planning, working with clients, caterers, and event vendors, assist with event coordination, including set-up and break-down of refreshments for Library related events; The long term intern will be expected to serve as a back-up for public and group tours, as well as learn the Newberry History to serve as rotating Tour Docent. The long term intern will also be expected to become familiar with rental Information to promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree completed;
  • Friendly and professional demeanor;
  • Ability to work as part of a team as well as independently.

Schedule: 15 - 25 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends. Internship can begin anytime between January and May, and the manager will work with the identified candidate to establish the ideal duration of the internship.

Fellowships Program Internship

Department: Newberry Institute, Fellowship Program

Summary: With the fellowships team, the summer intern will work primarily updating a fellowships’ database and assist with the day-to-day tasks of the fellowships program. The summer intern will help strategize and implement a plan for updating scholarly publications resulting from fellowships. The intern will also assist the team with the weekly responsibilities of the program, including clerical work and AV delivery and set-up.

Learning potential: The summer intern will become familiar with aspects of a scholarly program at a humanities institution. The position is an excellent opportunity to learn about the administrative side of the library while being involved with the scholarly community of the Newberry. The intern will also learn about the workings of the fellowships program within the Newberry Institute for Research and Education as well as the Newberry in general.

Qualifications:

  • Bachelor’s degree completed or in progress;
  • Previous experience working with databases;
  • Strong research, writing, computer, and organizational skills;
  • Ability to work as part of a team as well as independently;
  • This position is ideal for an individual seeking experience in an alternative academic institution and we welcome applications from candidates with advanced degrees.

Schedule: 10-35 hours a week, to be determined by the intern and supervisor.

Development Internship

Department: Development

Summary: Under the supervision of the Annual Giving Manager, the Development intern will assist in the day-to-day tasks of the Development office, including donor research, data analysis, event preparation, donor acknowledgement, filing, and data entry. The intern will also provide support for the 2019 Book Fair, assisting with volunteer shift data entry and soliciting vendors for donations. The intern may also be asked to help contribute to the online presence of the Newberry, with specific focus on Book Fair and fundraising efforts. Self-directed projects based on the intern’s individual interests and experience will also be encouraged.

Learning Potential: The Development intern will become familiar with all aspects of non-profit fundraising, from Annual Fund and data management to events and volunteer management. The position is an excellent opportunity to learn about the administrative side of the library, and how the efforts of the Development office are supported by and enhance the other programs at the Newberry. The intern will also learn the basics of the Raiser’s Edge database system.

Qualifications:

  • Bachelor’s degree completed or in progress;
  • Ability to work as part of a team as well as independently;
  • Data entry experience with a strong attention to detail;
  • Strong communications skills, both written and verbal;
  • Friendly and professional demeanor.

Schedule: 20 – 35 hours a week, to be determined by the intern and supervisor. The Development Office typically operates from Monday – Friday from 9 am – 5 pm. The intern should be available to work during the evenings and weekend days of Book Fair (Wednesday, July 24 – Sunday, July 28).