Internships | Newberry

Internships

A conservation intern working on book binding.

A conservation intern working on book binding.

The Newberry offers internships in most of its departments. Newberry interns benefit professionally and intellectually from challenging work assignments as well as participation in the library’s lively community of scholars. Interns are supervised individually by Newberry staff members, who serve as mentors and insure that the internship has a robust educational component. In addition to their individual assignments, interns learn about other dimensions of the Newberry through group presentations, tours, and events such as the weekly colloquium. At the colloquium, the Newberry community gathers to hear an informal talk, usually focused on the collections or a current research project within the Newberry, followed by discussion and accompanied by refreshments.

Internships may last from one month to one year, and require from seven to 35 hours per week. In most cases, hours can be arranged flexibly. Undergraduates and graduate students in the humanities, social sciences, library and information science, performing arts, journalism, communications, marketing, graphic design, and museum studies, as well as postgraduates with backgrounds in these fields, may apply for available internships. Please refer to the individual internship descriptions for the specific qualifications for each position.

If you would like to be considered for more than one internship, you only need to submit one application. In your cover letter, please specify the internship(s) for which you are applying, in order of preference.

These opportunities are unpaid (unless stated otherwise), however, many previous interns have earned academic credit for their Newberry experience.

Send résumé and cover letter combined in one PDF or word document.

Please submit your application by email to internships@newberry.org, addressed to:

Internship Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

No phone calls please.

The application deadlines for internships are as follows:

March 15 – for summer internships (May-August)
August 1 – for fall internships (September-December)
Extended to January 15 – for winter/spring internships (January-April)

A full listing of summer internship opportunities will be posted by the end of January.

Current Opportunities

Development Internship

Events Internships

NEH Programs Intern - 4 1/2 months - Paid Internship

Public Engagement Intern - 4 months - Paid Internship

image

Events Internship - 3 months

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with event coordination, planning, administrative tasks, working with clients and caterers, maintaining a supply of sales brochures, answering phone and email inquiries and maintaining event inventory and déco.; The intern may also be asked to serve as a back-up for public and group tours, set up and break down refreshments for Library related events, and promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree in progress or completed
  • Friendly and professional demeanor
  • Ability to work as part of a team as well as independently

Schedule: 10 – 15 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends.

Long Term Events Internship: 6 months – 1 year

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with administrative tasks, maintaining a supply of sales brochures, answering phone inquiries, email inquiries, assisting with invoicing and file maintenance, maintaining event inventory and décor, planning, working with clients, caterers, and event vendors, assist with event coordination, including set-up and break-down of refreshments for Library related events; The long term intern will be expected to serve as a back-up for public and group tours, as well as learn the Newberry History to serve as rotating Tour Docent. The long term intern will also be expected to become familiar with rental Information to promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree completed
  • Friendly and professional demeanor
  • Ability to work as part of a team as well as independently

Schedule: 15 - 25 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends. Internship can begin anytime between January and May, and the manager will work with the identified candidate to establish the ideal duration of the internship.

Development Internship

Department: Development

Summary: Under the supervision of the Donor Database and Analytics Manager, the Development intern will assist in the day-to-day tasks of the Development office, including donor research, data analysis, event preparation, donor acknowledgement, filing, and data entry. The intern will also provide support for the 2017 Book Fair, assisting with volunteer scheduling, volunteer shift data entry, and soliciting vendors for donations. The intern may also be asked to help contribute to the online presence of the Newberry, with specific focus on Book Fair and fundraising efforts. Self-directed projects based on the intern’s individual interests and experience will also be encouraged.

Learning Potential: The Development intern will become familiar with all aspects of non-profit fundraising, from Annual Fund and data management to events and volunteer management. The position is an excellent opportunity to learn about the administrative side of the library, and how the efforts of the Development office are supported by and enhance the other programs at the Newberry. The intern will also learn the basics of the Raiser’s Edge database system.

Qualifications:

  • Bachelor’s degree completed or in progress
  • Ability to work as part of a team as well as independently
  • Data entry experience with a strong attention to detail
  • Strong communications skills, both written and verbal
  • Friendly and professional demeanor

Schedule: 10 – 35 hours a week, to be determined by the intern and supervisor. The Development Office typically operates from Monday – Friday from 9 am – 5 pm. The intern should be available to work during the evenings and weekend days of Book Fair (Wednesday, July 24 – Sunday, July 28).

Public Engagement Intern – 4 months (Paid Internship)

Department: Public Engagement

Summary: The Department of Public Engagement invites graduate students to apply for an immersive experience in public humanities programming. This paid internship provides exposure to, and hands-on experience with, the day-to-day operations of planning, organizing, promoting, and carrying out events in our Public Programs and Professional Development Programs for Teachers divisions. As time permits, the intern will also assist with organizing and archiving records and materials from past programs.

The intern will collaborate with staff on a number of events, with special responsibility for the following projects:

  • Make Music Chicago, June 21
  • “The Principles of America’s Founding,” a summer intensive program for teachers, July 17-21
  • Bughouse Square Debates, July 29

Learning Potential: The intern will become familiar with all aspects of planning and implementing high-quality public humanities events.

Qualifications:

  • Must be a current student in a graduate program in a humanities or humanistic social sciences discipline; students in public history or museum studies programs are especially encouraged to apply.
  • Strong organizational skills and the ability to work independently.
  • Excellent oral and written communication skills.
  • Competence with Microsoft Office programs.
  • Project management training or experience preferred.

Schedule:

  • Part-time in April and May; approximately 10-15 hours a week, days and hours flexible except some evenings and Saturdays required for scheduled programs.
  • Full-time in June and July, 35 hours a week, generally Monday through Friday, with some evenings and Saturdays required for scheduled programs.

NEH Programs Intern - 4 1/2 months (Paid Internship)

Summary: The Newberry seeks a paid Intern to help in the administration of two summer programs funded by the National Endowment for the Humanities. These programs are “Making Modernism: Literature and Culture in Twentieth-Century Chicago, 1893-1955,” directed by Liesl Olson (June 12 – July 7); and “Bridging National Borders in North America,” directed by Ben Johnson (July 10 – August 4). Working in the Department of Research and Academic Programs, the Intern will help to organize and facilitate the application process; construct websites (wordpress) for each program; organize readings lists and bibliographies; coordinate travel, accommodations, and reimbursements for visiting scholars; respond to queries and emails about the programs; and be “on-hand” during the 4-week run of each program.

Responsibilities:

Under the supervision of the Program Directors, the Intern will work on the following projects:

  • Communicating with program applicants on acceptance or rejection; organizing paperwork for accepted applicants; constructing participant rosters;
  • Building password protected sites to post readings and other information about the programs, including policies of the Newberry, and information about Chicago (housing, transportation, restaurants, etc.);
  • Organizing participant folders, name tags, carrels, and reserve reading lists;
  • Being on-hand for coffee set-up, lunch orders, and one day of bus travel during the programs;
  • Responding to the needs of the institute during the 4-week run of each.

Qualifications:

  • Effective oral and written communication skills;
  • Ability to work independently and in group settings;
  • Competence with computer applications required;
  • Academic focus on twentieth-century literary studies or twentieth-century United States history preferred. This position is ideal for an individual seeking experience in an alternative academic institution, or exploring the possibilities of archival work.

Schedule: Part-time from March 15 - June 2 (20 hours per week); Full-time June 5 - August 4 (35 hours per week).